Associate Director, Office of the Board of Trustees

Penn State University • University Park, IL

18h • $51,000 - $81,500

About The Position

The Associate Director, Office of the Board of Trustees provides independent leadership for Board and Committee scheduling and programming, trustee engagement, and governance-related support. This position functions as a portfolio lead, with primary responsibility for assigned standing committees of the Board of Trustees and related governance, elections, and constituent programming.

Requirements

• If filled as Constituent Programming and Events Officer - Senior Professional, this position requires: Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted
• If filled as Constituent Programming and Events Officer - Advanced Professional, this position requires: Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted
• Employment with the University will require successful completion of background check(s) in accordance with University policies.
• Applicants must be authorized to work in the U.S.

Responsibilities

• Board and Committee Programming & Operations Serve as the primary staff lead for assigned standing committees of the Board of Trustees
• Plan, coordinate, and execute end-to-end planning for all assigned Board and Committee meetings, including regular meetings, conference sessions, briefings, and off-cycle meetings
• Develop draft agendas, schedules, and supporting materials for review, refinement, and approval by the Assistant Vice President / Director
• Coordinate external presenters and senior leadership presenters
• Coordinate logistics with Hospitality Services, IT Executive Support, University Police or external security, and administrative partners
• Maintain official records, attendance and post-meeting public materials
• Ensure compliance with the Pennsylvania Sunshine Law, University bylaws, and governance standards, including legal notices, affidavits, attendance records, and public postings
• Governance Systems and Records Share ownership of the Board’s information portal (Diligent), including creation and posting of materials, access management, and user support
• Maintain assigned sections of the Board website and official records
• Ensure consistency, accuracy, and timeliness of Board and Committee materials
• Trustee Elections Lead operational execution for assigned Trustee election categories in accordance with policies, procedures, and final oversight established by the Assistant Vice President / Director
• Coordinate candidate communications, forums, election logistics, tally processes, and certification of results in collaboration with the Assistant Vice President/Director
• Analyze election data and prepare post-election summaries and reports
• Escalate compliance issues, procedural deviations, and policy questions to the Assistant Vice President / Director for resolution and determination
• Budget, Operations, and Administration Share responsibility for oversight of the Board Office budget, including expense tracking, reporting, and reconciliation related to assigned portfolios
• Supervise and direct student workers as assigned
• Support continuity of office operations and cross-coverage as needed
• Manage assigned budgetary tracking and expense reconciliation in coordination with and subject to approval by the Assistant Vice President / Director
• Confidentiality and Professional Judgment Handle highly confidential and sensitive information with discretion
• Exercise independent judgment in managing priorities, deadlines, and stakeholder relationships
• Exercise independent judgment within assigned responsibilities and escalate matters involving institutional risk, policy interpretation, or Board leadership sensitivity to the Assistant Vice President / Director
• Serve as a trusted liaison to trustees, senior administrators, and external partners

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees