Associate Director of Planning, Design and Construction

Springfield College•Springfield, MA

48d

About The Position

The Associate Director of Planning, Design and Construction will oversee and is responsible for leading the project management, construction oversight, and planning areas of Facilities Management Division in a safe, professional, reliable, efficient, environmentally-sound, and cost-effective manner. This is a forward facing position.

Requirements

High School diploma or GED.
Minimum of 8 years of relevant experience in facilities maintenance in a complex multi-building facility.
Minimum of 5 years of experience in contractor management.
Must possess a valid Driver's License.
Strong working knowledge of Building Codes, National Fire Protection Association (NFPA) Codes, state/local code compliance, design programs, construction and service standards, customer service, troubleshooting, and maintenance work methods/practices.
Strong knowledge of OSHA standards and industrial safety standards.
Ability to maintain effective working relationships with other personnel including subordinates, peers, superiors, vendors, contractors and other contacts.
Demonstrated good organizational/priority management skills, excellent oral and written communication skills.
Good administrative and computer skills.
Strong knowledge of Microsoft Office, Maintenance Management Systems, Databases, Architectural software (CAD, Revit, etc.), Scheduling software, etc.
Ability to maintain effective working relationships with other personnel including subordinates, peers, superiors, vendors, contractors and other contacts.
Ability to read, interpret, and apply information from files, drawings, schematics, catalogs, laws, procedures, standards, reports, and manuals.
Ability to work effectively with minimal supervision, have initiative, and be a self-starter.
Ability to analyze situations and information, consider the risks and implications and implement a plan of action.
Possess project management experience, including managing contractors, sub-contractors, local regulations, planning, schedules, and budgets.
Experience with monitoring, installation, and maintenance of electrical, plumbing, air, communications, controls, and other power plant equipment is desirable with detailed knowledge of maintenance and repair practices of large buildings, dormitories, and workshops.
Must possess adequate experience to estimate man hours & materials and to visualize the job to be performed.
Be able to evaluate, select, and apply standard engineering techniques procedures, and criteria, using judgment in making adaptations and modifications.
Devise innovative approaches to problems encountered. Consider risks & implement a plan of action.
Experience repairing and maintaining large buildings, dormitories, and workshops.
Must possess adequate craft knowledge to estimate man hours and materials and to visualize the job to be performed.
Excellent organizational/priority management skills, administrative & computer skills. Proficiency in Microsoft Office.
Excellent interpersonal skills, the ability to listen, lead, build a team, motivate, engage, and resolve conflict.
Must possess demonstrated supervisory capabilities using interpersonal relations, handling conflict, assertiveness, leadership, team building, and coaching/mentoring skills with the ability to motivate, engage, and to devise new approaches to problems encountered.
Productive working relationships with colleagues, vendors, contractors, and other constituents.
Excellent communication skills, a positive attitude, creative solutions, and a good sense of humor.
Ability to evaluate, select, and apply standard engineering techniques procedures, and criteria, using judgment in making adaptations and modifications.

Nice To Haves

Bachelor's Degree in Construction Management, Project Management, Engineering, Architecture, Facility Management, Environmental Science/Engineering/Compliance, Occupational Safety, related degree, or equivalent combination of work experience (including specialty in a trade) and training.
Massachusetts Contractor Supervisor License - CSL.
Experience at an independent school, college, or university.
Supervisory experience.

Responsibilities

Plan, direct, supervise, schedule, budget, and coordinate college projects pertaining to repairs, maintenance, new construction, renovations, code improvements, modifications, replacements, compliance, planning, and future work.
Oversee the Planning and Development of the campus community.
Work with the college leadership, architects and contractors, City of Springfield departments, and related entities to optimize the use of current building and space while projecting the need for new construction and property expansion.
Manage the Environmental, Health, Safety and sustainability Department ensuring compliance with all applicable regulations, codes, laws and best practices, including record keeping, from a safety, environmental health, and code compliance perspective. Enforce all applicable safety policies and regulations, holding employees accountable to the standard.
Manage operating budget, capital budget, and renovation projects to ensure that operations and projects are cost effective, completed in a timely and accurate manner, and are on budget, including managing external contracts.
Coordinate all aspects of the construction process, including design, hiring contractors and working with engineers, architects and vendors.
Define scopes of work, create Requests for Proposals (RFPs), review proposals, make awarding recommendation, hold construction & progress meetings. Evaluate qualifications, workmanship, compliance of architects, contractors, and other vendors and make decisions in keeping with the best interest of the college.
Keep projects to predetermined timelines, quality levels, & performance standards.
Maintain costs within budget. Oversee work to successful completion. Ensure documentation is accurate & complete. Manage budget projects to ensure projects are cost effective, completed in a timely and accurate manner, and are on budget. Where appropriate negotiate and manage external contracts.
Coordinate the activities of contractors, Facilities personnel, college projects, and office/residential occupants to ensure stakeholder buy-in, maximum efficiency and minimum disruption. Communicate information up, down and across the organization. Share information openly to foster an atmosphere of trust and cooperation within the administration, faculty, and staff.
Perform field supervision and lead craft or contractor resources to complete work in an efficient manner with emphasis on quality, cost management, and safety.
Oversee off-campus/graduate housing, manage repairs, renovations, upgrades while maintaining high standards of living and compliance with all applicable codes and regulations.
Ensure contractor compliance with all applicable fire & life safety codes, building codes, environmental regulations, OSHA regulations, college policies, and oversee quality control, finish level, and function of all work performed. Communicate schedule, milestones, costs, and status to supervisors, stakeholders, and college community. Ensure compliance with applicable local, state, and federal building codes and regulations.
Maintain accurate records including blueprints, CAD files, bids, change requests, value engineering, schedules, payments, correspondence, etc. Ability to read, interpret, and apply information from files, drawings, schematics, catalogs, laws, procedures, standards, reports, and manuals.