Associate Director of Facilities

LIFELONG HEALTH FOR ALL • Seattle, WA

3d

About The Position

The Associate Director of Facilities provides strategic leadership and operational oversight for Lifelong’s facilities, grounds, and physical infrastructure. This role is responsible for setting facilities strategy, leading capital and construction projects, ensuring regulatory compliance, and delivering reliable, safe, and well-maintained environments that support Lifelong’s mission and values. Reporting to the CFO/COO, the Associate Director of Facilities serves as the organization’s primary facilities expert and advisor, managing department staff, vendors, and complex projects across multiple sites. The Associate Director partners closely with executive leadership, Finance, Operations, and program teams to plan, communicate, and execute facilities priorities, while maintaining visibility into timelines, risks, and resource needs. While primarily a strategic and leadership role, the Associate Director must be willing and able to be hands-on when needed. This is a regular, full-time, exempt, non-union position.

Requirements

• Bachelor’s degree in Facilities Management, Construction Management, Engineering, Business, or a related field preferred; combination of related education & work experience considered.
• 7–10+ years of progressive experience in facilities management, including leadership responsibility.
• Demonstrated experience leading capital projects and managing vendor relationships.
• Valid Washington State Driver’s License required.
• Availability for on-call rotation and after-hours response as needed required.

Nice To Haves

• Experience in multi-site or complex operational environments strongly preferred.

Responsibilities

• Strategic Leadership & Planning Develop and implement a comprehensive facilities strategy aligned with organizational goals, growth plans, and budgetary constraints.
• Serve as a key advisor to executive leadership on facilities planning, capital investments, risk management, and infrastructure needs.
• Lead long-term facilities planning, including space utilization, lease considerations, relocations, and major renovations.
• Capital Projects & Construction Management Lead capital projects, renovations, relocations, and construction initiatives from planning through close-out.
• Develop project scopes, timelines, budgets, and risk mitigation plans; track milestones and deadlines with rigor and transparency.
• Coordinate architects, engineers, contractors, inspectors, and internal stakeholders to ensure projects are delivered on time, within scope, and on budget.
• Proactively communicate project status, risks, and decisions to executive leadership and impacted teams.
• Operational Oversight Provide oversight of day-to-day facilities operations across all Lifelong locations, ensuring buildings, grounds, and equipment is tracked, safe, functional, and well maintained.
• Oversee the facilities service ticket system, ensuring clear prioritization, timely response, and high service standards.
• Ensure the security, integrity, and maintenance of all agency sites and physical infrastructure.
• Serve as primary or escalation contact for after-hours emergencies and urgent facilities issues.
• People Leadership & Delegation Lead, manage, and develop the Facilities Department staff, fostering accountability, clarity of roles, and professional growth.
• Demonstrate strong people-management skills, including effective delegation, coaching, performance management, and workload balancing.
• Provide dotted-line leadership and guidance to Client Services Coordinators and other site-based staff on facilities and office management practices.
• Build a collaborative, service-oriented team culture that supports diverse departments and stakeholders.
• Communication & Managing Up Own clear, proactive communication related to facilities operations, projects, and incidents.
• Maintain excellent upward communication—keeping executive leadership informed of priorities, timelines, risks, and decision points.
• Translate technical facilities information into clear, actionable updates for non-technical audiences.
• Coordinate and lead organization-wide communications related to facilities issues, including inclement weather responses in close partnership with CFO/COO.
• Financial & Vendor Management Develop, manage, and monitor the facilities operating and capital budgets, ensuring alignment with business goals.
• Track expenditures, forecast costs, and identify cost-saving or efficiency opportunities.
• Negotiate, evaluate, and manage vendor contracts and service agreements.
• Maintain strong vendor relationships and ensure service quality and contract compliance.
• Compliance, Safety & Documentation Ensure compliance with applicable city, state, and federal facility codes, regulations, and safety standards.
• Manage permits, inspections, and regulatory documentation for all locations.
• Serve as a permanent member of the Safety Committee and provide leadership on facility-related safety initiatives.
• Ensure facilities processes, SOPs, and documentation are created, maintained, and continuously improved.
• Hands-On Support (As Needed) Provide hands-on support during emergencies, special projects, or periods of limited staffing.
• Support or assist with basic repairs, space moves, equipment setup, and troubleshooting when necessary to ensure continuity of operations.
• Perform other duties as assigned.

Benefits

• Comprehensive medical, dental, and vision benefits
• Generous vacation (3 weeks your first year), sick leave, and 2 personal days a year
• 401(k) match
• Flexible spending accounts
• Life insurance options
• Long term disability
• Mass transit subsidy
• 15 paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Manager