Associate Director of Capital Planning and Shelters

Pine Street Inn • Boston, MA

61d • Onsite

About The Position

The Associate Director of Capital Planning and Shelters work closely with the Senior Director of Facilities and Capital Planning to manage all capital projects and have comprehensive oversight of shelters. Specific duties include, project budget tracking, contract management, field management and oversight of all facilities, maintenance and housekeeping at Shattuck Shelter and Holy Family Inn. The Associate Director of Capital Planning and Shelters will be responsible for general contracting with PSI projects and renovations, including obtaining necessary permits, general contractors; monitoring and reconciliation between contracted prices and services received, implementing proactive measures to mitigate potential risks, as well prepare necessary contracts for materials and labor; including procurement and payment.

Requirements

• High school diploma or GED
• Valid driver's license and ability to meet all PSI Safe Driver Criteria
• Minimum 8 years of experience in maintaining building systems and leading diverse teams
• Ability to be certified on snow removal equipment
• Demonstrated ability to cultivate strong working relationships with team members and stakeholders, establishing clear standards for performance while adeptly scheduling projects and securing essential resources to ensure seamless execution.
• Proficient in project management methodologies, showcasing exceptional skills in planning, organizing, and prioritizing tasks to optimize workflow and meet deadlines effectively.
• Comprehensive knowledge of various building trades, including painting, plumbing, carpentry, and electrical systems, enabling informed decision-making and strategic problem-solving in construction and renovation projects.
• Expertise in conflict resolution and negotiation, fostering a collaborative environment that encourages open communication and promotes shared goals among team members and clients.
• Strong analytical skills, capable of assessing project progress and performance metrics, which facilitate timely adjustments and enhancements to project strategies.
• Proven track record of managing budgets and financial resources, ensuring projects remain within fiscal constraints while delivering high-quality results.
• Ability to lead cross-functional teams through all phases of project lifecycles, from initial concept development to successful completion, with a focus on continuous improvement and stakeholder satisfaction.
• Commitment to adhering to safety regulations and best practices in construction, ensuring a secure work environment for all personnel involved in projects
• 3+ years of relevant experience in construction project management
• Must be able to demonstrate and ability to build working relationships, set standards, schedule projects and procure needed resources
• Project management skills, including effective planning, organizing and prioritizing tasks.
• Knowledge of building trades such as painting, plumbing, carpentry, and electrical systems

Nice To Haves

• Experience in facilities contracts management
• The ability to read architectural and engineering plans
• Experience in permitting and inspection processes
• Able to evaluate bids and review contract parameters
• Certification in Facilities Management
• Expense line management
• Proficient in utilizing project management and facilities management software, enabling streamlined communication and collaboration among team members, as well as efficient tracking of project timelines and deliverables
• Familiarity with sustainable construction practices and green building certifications, allowing for the implementation of eco-friendly solutions that reduce environmental impact while meeting client sustainability goals.
• Strong communication skills, adept at articulating project objectives and updates to stakeholders, ensuring everyone remains aligned and informed throughout the project lifecycle.
• Familiarity with project management and facilities management software.
• Familiarity with sustainable construction practices and green building certifications.

Responsibilities

• project budget tracking
• contract management
• field management and oversight of all facilities
• maintenance and housekeeping at Shattuck Shelter and Holy Family Inn
• general contracting with PSI projects and renovations, including obtaining necessary permits, general contractors
• monitoring and reconciliation between contracted prices and services received
• implementing proactive measures to mitigate potential risks
• prepare necessary contracts for materials and labor; including procurement and payment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees