Associate Director of Athletics

Portledge School•Locust Valley, NY

7d•$90,000 - $100,000

About The Position

The Associate Athletic Director is a hands-on, operations-focused leader responsible for planning, logistics, and day-to-day execution of Portledge School’s interscholastic athletics program for grades 5–12. This 12 month, full time position reports directly to the Athletic Director, with a regular work schedule of 10:00 a.m. to 6:00 p.m. This role requires excellent organizational and communication skills, adaptability, and a strong commitment to fostering skill development, sportsmanship, and teamwork in a hands-on, dynamic, fast-paced athletic environment.

Requirements

Bachelor’s Degree required; advanced degree preferred
Strong knowledge of athletics program development, sports safety, and compliance with league and school policies.
Excellent interpersonal skills and strong ability to build and maintain relationships with all constituents.
Familiarity with First Aid, CPR, AED, concussion management, and other student-athlete safety protocols.
Passion for athletics and the development of student-athletes
Knowledge of Google suite and Blackbaud.
Evening and weekend presence on a regular basis is required to support athletic events.
Exceptional ability to communicate with multiple constituencies, both written and verbal, and comfort working in a fast-paced, collaborative setting.
Belief in the value of all types of diversity, equity and an inclusive, positive, and student-centered environment
A track record of exceptional results in an independent school or other mission-centered organization.
A commitment to the qualities embodied by the Portledge pillars: Kindness, Purpose, Honor, Respect.

Responsibilities

Serve as a key member of the Athletic Office administrative team, working closely with students, parents, faculty, administrators, and the Athletic Director in all ways, big and small, to ensure a successful program.
Manage and maintain all athletic records, eligibility paperwork, and compliance documentation required by PSAA, FAA, and NYSAIS.
Conduct the APP with 7th and 8th graders who are interested in participating in JV or Varsity sports each season.
Organize,schedule, update, log and communicate all interscholastic athletic events for Grades 5–8, JV, and Varsity teams across all seasons in advance and in real time.
Coordinate game-day logistics, including hiring officials, recruiting student managers, arranging transportation, and processing officials’ payments.
Oversee athletic schedules, rosters, dismissal times, and calendars across the Portledge website, MyPortledge, and other platforms in advance and on a daily basis.
Communicate timely athletic updates, schedule changes, cancellations, and alerts to students, parents, and staff across all communication channels.
Support game-day operations at home events, including supervision, scoreboard operation, and Hudl setup (afternoons, evenings, and weekends).
Manage athletic billing for students.
Oversee uniform and equipment inventory, including ordering, distribution, collection, and storage.
Collaborate with the Athletic Director on purchasing equipment and designing and ordering uniforms, and athletic apparel.
Coordinate equipment setup and breakdown for practices and competitions, including nets, cages, hoops, and scoreboards.
Work closely with the Facilities team to submit work orders, maintain equipment, line fields, and ensure proper field irrigation, treatment, and readiness.
Assist with field and venue preparation, including baseball and softball field maintenance, cross-country course setup, and field rentals.
Perform additional duties as assigned by the Athletic Director.