Associate Director, HR, Provost Centers

University of Pennsylvania•Huntington Park, CA

51d•$91,000 - $113,000

About The Position

The position reports to the Director of Human Resources, Office of the Provost, and will act as a senior HR partner for assigned departments/centers. These include Undergraduate Admissions, Penn Global, and the Penn Museum, among others. In this role, the selected candidate will serve as a strategic partner to their areas and be responsible for addressing staff relations issues, providing performance management guidance, overseeing hiring processes, facilitating onboarding, and collaborating with managers and staff to offer guidance on a range of issues. This candidate will also support the Provost Center HR staff in other areas related to the Provost.

Requirements

Bachelor’s degree plus 5-7 years of related experience or equivalent combination of education and experience required.
Experience in human resources management is required.
Experience should include most or all of the following areas: employee relations, classification and compensation, job analysis, job evaluation, recruitment, retention, organizational and talent development, employee engagement and communications, investigations, and labor relations.
Demonstrated ability to work and communicate effectively with all constituencies of a diverse university community, outstanding leadership and management skills, and understanding of automated management information systems, and a sound knowledge of relevant federal, state and local government regulations and equal opportunity policies are required.
Aptitude for balancing multiple priorities, combined with strong organizational, time management, and prioritization skills, is required.

Nice To Haves

Higher education experience preferred.
Prior Workday experience preferred.

Responsibilities

Act as an HR partner for selected departments/centers; handle all staff relations issues; advise directors, managers, and staff on HR policies, procedures, and best practices; review and assist with all performance management issues.
Manage collective bargaining agreements (CBA’s) for unionized staff within assigned areas.
Liaise with executive leaders on HR needs of selected staff, assisting with HR related programs, such as annual performance reviews; Assist managers & staff with questions on HR and University policies, benefits; train new managers on best practices.
Participate in organizational development and strategic planning for assigned areas, providing guidance on the most effective implementation of changes. Work with leadership on implementation.
Partner with compensation on standard processes: reviewing positions to determine job profile/salary/title; reviewing requests for mid-year adjustments for reclassification and/or salary adjustments; working with managers to develop job descriptions for new or replacement positions.
Coordinate with PAA Finance Group to ensure decisions/actions are within budgetary constraints. And coordinate hiring processes with talent acquisition partners.
Assist with organizational issues as needed.
Lead HR-related initiatives, including process improvements and strategic projects.
Work with hiring officers to onboard staff appropriately; conduct exit interviews; and provide advice to senior leadership based on the interviews. Review benefits with new staff as needed.
Develop and deliver training programs addressing the needs of supervisors and/or staff.
Other duties and responsibilities as assigned

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.