Associate Director, Global Congresses

BeiGene

29d

About The Position

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer. General Description: Major oncology congresses such as ASCO, ASH, EHA and ESMO represent important global platforms for scientific exchange, stakeholder engagement, and industry visibility. Within pharmaceutical organizations, congress leadership roles are responsible for translating corporate, medical, and commercial objectives into coordinated congress strategies and high-quality execution. BeOne Medicines is seeking an experienced Senior Manager/Associate Director, Global Congresses to lead the planning and execution of the company’s participation in the most strategically important oncology congresses for the organization. This position requires a professional who combines strategic thinking, operational leadership, and strong cross-functional collaboration skills. The Senior Manager/Associate Director, Global Congresses will oversee the full lifecycle of assigned congresses, lead cross-functional planning teams, and ensure operational excellence while maintaining rigorous financial oversight and compliance with company policies. Working in a highly collaborative and global environment, the Senior Manager/Associate Director, Global Congresses will serve as a key operational and strategic partner to internal stakeholders, supporting the successful delivery of BeOne Medicines’ participation in major international oncology congresses. Scope and impact of the role The Associate Director, Global Congresses operates in a highly visible and strategically important environment within BeOne Medicines. The role is responsible for leading the planning and execution of ASCO and ASH, two of the largest and most influential oncology congresses globally, bringing together thousands of healthcare professionals, researchers, and industry stakeholders. These congresses represent key opportunities for BeOne Medicines to: Communicate scientific advancements and clinical data Engage with the global oncology community Strengthen relationships with key stakeholders Reinforce the company’s presence within the oncology ecosystem In this context, the Associate Director, Global Congresses will coordinate complex cross-functional initiatives involving multiple internal teams and external partners. The role requires the ability to manage large-scale operational projects and ensure that congress participation reflects the company’s scientific and operational standards. Through the successful execution of these congresses and the continuous improvement of congress processes, systems, and governance, this role contributes directly to strengthening BeOne Medicines’ presence at major international oncology meetings.

Requirements

• BA/BS Degree with 10+ years of experience in global congress management, meeting planning, or large-scale event management, within the pharmaceutical or biotechnology industry.
• Demonstrated experience managing major oncology congresses, particularly ASCO and/or ASH.
• Experience operating within global cross-functional environments.
• Strong understanding of the operational environment of major oncology congresses such as ASCO, ASH, EHA and ESMO.
• Experience managing large-scale congress operations including booth environments, business centers, and stakeholder engagement platforms.
• Advanced experience with Cvent required.
• Strong project management capabilities with attention to detail and organizational rigor.
• Ability to manage multiple complex workstreams simultaneously.
• Ability to anticipate risks and proactively address operational challenges.
• Proven ability to manage large congress budgets with strong financial discipline.
• Experience in financial planning, cost tracking, and reconciliation.
• Ability to establish credibility as a trusted operational and strategic partner among internal stakeholders.
• Strong facilitation and communication skills in cross-functional environments.
• Experience working in global organizations across multiple time zones.
• Ability to report to and collaborate effectively with leadership located in a different geographic region.
• Demonstrated collaborative and team-oriented working style.
• Strategic mindset combined with strong operational discipline
• High level of ownership and accountability
• Strong collaboration and teamwork orientation
• Proactive and solutions-oriented approach
• Ability to perform effectively in complex and evolving environments
• The Associate Director, Global Congresses role requires the ability to travel to support the planning and on-site execution of major oncology congresses and related operational activities.
• Travel is primarily associated with attendance at Tier 1 congresses, including but not limited to ASCO and ASH, as well as occasional planning meetings, site visits, and collaboration with internal teams or external partners.
• Travel is expected to represent approximately 20% of the role, depending on the annual congress calendar and project requirements

Nice To Haves

• Experience managing digital engagement platforms (ex SpotMe).

Responsibilities

• Congress leadership Serve as congress lead and cross-functional planning lead for Tier 1 congresses held in the United States, including but not limited to ASCO and ASH, overseeing the full lifecycle from early planning through on-site execution and post-congress reporting.
• Provide strategic support within cross-functional planning teams for major European congresses, including but not limited to EHA & ESMO, ensuring alignment across global stakeholders.
• Translate cross-functional business objectives into integrated congress strategies and operational plans.
• Cross-functional planning and governance Major congresses are managed through cross-functional planning teams composed of representatives from Global & Regional Commercial teams, Medical Affairs, Corporate Affairs, Compliance, Procurement, and other internal stakeholders.
• Lead planning timelines and governance for assigned congresses
• Facilitate cross-functional alignment and decision-making
• Coordinate multiple workstreams and ensure operational readiness
• Provide structured updates and reporting to senior leadership
• Congress operations and on-site execution Lead the end-to-end operational planning and execution of assigned congresses, including:
• Securing sponsorships
• Booth planning and construction
• Business center and meeting space management
• Congress logistics and staff coordination
• Congress application deployment
• On-site operational leadership
• Co-lead the booth planning workstream, ensuring close coordination with agencies and internal stakeholders.
• Congress digital platforms Lead the operational management of the congress application environment.
• Oversee registration processes in Cvent, meeting scheduling in Jifflenow, and participant engagement through the congress app.
• Contribute to initiatives aimed at optimizing and evolving the Cvent environment used across congress operations.
• Budget management and financial oversight Manage the budgets for assigned congresses.
• Ensure appropriate financial planning, cost tracking, and post-congress reconciliation.
• Maintain full compliance with internal financial policies, procurement processes, and healthcare compliance requirements.
• Sponsorship Management Manage selected minor congress sponsorship opportunities intended to enhance BeOne Medicines’ visibility and contribute to the company’s overall congress presence.
• Evaluate sponsorship opportunities and ensure alignment with strategic priorities and budget governance.
• Strategic initiatives and continuous improvement Lead or contribute to strategic initiatives aimed at improving congress operations, systems, and digital environments.
• Support change management initiatives, including the evolution of congress planning tools such as Cvent.
• Identify opportunities to improve operational efficiency, stakeholder engagement, and congress governance.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• FSA/HSA
• Life Insurance
• Paid Time Off
• Wellness
• All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees