Associate Director, Executive Partnerships

CCS Fundraising • Chicago, IL

2d • $60,000 - $80,000 • Hybrid

About The Position

We are seeking a highly organized, proactive, and strategically-minded professional to serve as an Associate Director, Executive Partnerships supporting our Central U.S. leadership team. This individual will act as a trusted partner to senior executives, providing operational leadership, project coordination, and decision support that drives effectiveness, strengthens client engagement, and enhances cross-department collaboration.
More than a standard Executive Assistant position, this role requires proactive problem-solving, independent management of complex workflows, strong cross-team information coordination, and seamless execution of priorities in a fast-paced, high visibility environment.

Requirements

• 3+ years of experience in operations, project management, executive support, or a similar role requiring strategic coordination and independent decision making.
• Strong organizational, project management, and problem-solving skills with the ability to manage multiple priorities.
• Exceptional written and verbal communication skills with a high degree of professionalism and discretion.
• Ability to build strong relationships and collaborate effectively across departments and levels.
• High proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook) and comfort learning new systems; experience with CRM or workflow tools (NetSuite, Hubspot, Monday.com, Navan) a plus.
• Ability to lift 25 pounds as needed.
• Bachelor’s degree required.

Responsibilities

• Act as a strategic and trusted partner to the executives, exercising sound judgment, discretion, and proactive insight to anticipate needs across client work, internal priorities, and business development activities.
• Oversee complex calendar management, travel coordination, timekeeping, and expense workflows, ensuring seamless execution through strong planning, accuracy, and timely follow-through.
• Lead end-to-end meeting preparation for prospect, client, and internal meetings by developing agendas, curating materials, synthesizing background research, and equipping executives with the information needed for strong decision-making.
• Guide executives through post meeting follow-up by managing next steps, drafting communications, coordinating scheduling, and partnering with other Strategy & Operations teams to drive momentum.
• Maintain a high-level understanding of each executive’s client portfolio, leadership focus areas, team structure, and external commitments to ensure alignment and continuity in planning and execution.
• Ensure consistent, professional, and timely communication across all correspondence, promoting clarity, alignment, and strong constituent relationships.
• Oversee key timelines for prospects, client meetings, reports, and presentations, ensuring executives are fully prepared and that all supporting materials and coordination occur in a timely and organized manner.
• Maintain high-level oversight of executive records - including biographies, contact lists, and meeting notes - ensuring accuracy, organization, and accessibility for leadership and cross-functional partners.
• Ensure compliance with timekeeping and expense policies across supported executives, exercising discretion and sound judgment when resolving discrepancies or identifying process improvements.
• Manage highly confidential information with professionalism and discretion, maintaining organized and secure digital filing systems that support efficient workflow and information retrieval.
• Ensure smooth coordination of essential office logistics, including printing, shipping, supplies, and catering for internal and external meetings, by partnering with the Office Manager and leveraging available resources.
• Oversee processes related to guest registration, mail and package delivery, and general office inquiries, ensuring an organized and professional experience while delegating execution where appropriate.
• Maintain oversight of regional SharePoint pages and office resource documents, ensuring content is accurate, updated, and easily accessible for teams across the region.
• Partner closely with Executive Partners and operational colleagues across the firm to ensure strong alignment, consistent practices, and seamless coordination across regions and leadership teams.
• Collaborate with Business Development, Marketing, and Proposal teams to support executive-led initiatives, enhance workflow integration, and drive effective preparation and follow-through.
• Contribute to firmwide operational and administrative excellence initiatives by offering insights, sharing best practices, and supporting continuous improvement projects across the organization.

Benefits

• CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities.
• We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 251-500 employees