Associate Director, Early Recognition Programs Administration

YoungArts•Miami, FL

7d•$86,000 - $92,000•Hybrid

About The Position

The Associate Director, Early Recognition Administration works closely with the Senior Director, Early Recognition on the management of program schedules, meetings, and agenda items, and oversees the standard procedures and organizational initiatives set forth by the Senior Director, Early Recognition. As a senior leadership role for the team, the Associate Director, Early Recognition Administration is responsible for the efficient and consistent administrative workflow for all Early Recognition programs. Direct Reporting: Associate Director, Early Recognition Administration directly reports to Senior Director, Early Recognition.

Requirements

Commitment to YoungArts’ values of excellence, collaboration, community, experimentation, respect, and integrity as key strategies toward creating and supporting empathy, a sense of belonging, and humanity to foster the greatest potential for innovation, creativity, and collaboration.
Depth of experience leading administrative tasks among production teams.
Depth of experience creating, managing, and executing complex schedules for production and/or educational programming.
Depth of experience leading logistical planning for complex timelines.
Depth of experience in administering and managing artist housing and transportation.
Depth of experience developing artist-centered operational practices.
Depth of experience leading contract development and processing for artists.
Experience with budget development and management.
Evidence of strong leadership skills, including decisiveness, emotional intelligence, prioritization, negotiation, and equanimity in a fast-paced environment.
Outstanding oral and written communication skills.
Flexibility to work outside of regular office hours for programs and events.
Bachelor’s degree or the equivalent in education and experience
5+ years of progressive experience managing high-performing teams and evidence of responsibility growth in the arts and culture field

Nice To Haves

Experience beyond requirement will be considered in lieu of education requirement.

Responsibilities

Collaborate with Senior Director, Early Recognition to create, manage, and distribute schedules and itineraries for Early Recognition programs (adjudications, YoungArts Week, Lab-related programs, Outreach initiatives).
Manage and organize all standard operating procedures (SOPs) and execute debrief evaluations processes for the Early Recognition team.
Manage monthly budget reconciliation, in collaboration with Finances & Operations.
Serve as main point of contact for all financial and contractual matters involving independent contractors, artists, and vendors to execute business and finance processes in a timely manner.
Collaborate with People Operations and Finance and Operations to manage contract, payment, and invoice processes on behalf of Early Recognition team.
Facilitating KPI progress and tracking for the Early Recognition team including progress meetings and quarterly status updates
Manage Early Recognition team meetings and standing meetings with the Communications
Collaborate with Associate Director, Early Recognition on the administrative infrastructure supporting Early Recognition programs including application process, reviewer assignments, scoring logistics, and panelists communications.
Manage the processes of all awards and scholarships to winners and winners with distinction.
Manage new partnership agreements and licenses for scholarship opportunities and in-kind donations for Early Recognition programs, collaborating with Advancement, Partnerships and New Initiatives, and Finance & Operations when needed.
Support the transformation of programs’ data collection methods and tools to track artists and alumni nationally.
Establish and maintain positive working relationships and present a positive image of the organization to the public, patrons, clients, and artists.
Adhere to all safety and security policies of the organization including those pertaining to physical safety and practices.
Report any potential or actual violations to security and HR as appropriate.