Associate Director, Development Initiatives

University of Miami Miller School of Medicine•Miami, FL

59d

About The Position

The Associate Director, Events and Project Management collaborates with Academy colleague and Medical Development in assisting with the overall vision and mission of the strategic plan for the division. Works with the Philanthropy Officer to support key initiatives set forth to facilitate the growth and development of programs, projects and campaigns led by the Division. The incumbent in this position seeks to support strategic initiatives by evaluating, planning, implementing, and reporting on key initiatives. The Associate Director, Events and Project Management supports Sylvester and Unit Development events, strategies, and projects ensuring the successful development, completion, and implementation of fundraising, campaign, projects, and initiatives.

Requirements

The ideal candidate will be a dynamic and collaborative team player with proven ability to motivate, engage, and work with prospects, donors, volunteers and senior staff or similar constituencies, preferably in academic medical centers. Additionally, this role requires excellent organizational and communication skills.
This position requires a bachelor's degree and a minimum of 5 years of relevant experience in Development, events or fundraising management, preferably in higher education or health care. Outstanding oral and written communication skills are necessary along with the ability to be highly organized, creative, energetic, and assertive and exhibit independent judgment and personal integrity.
A team-oriented approach to colleagues and proven ability to manage people in a positive and constructive environment are essential.
Proven ability to motivate, engage and work with volunteers, prospects, donors and senior staff or similar constituencies.
Ability to work both independently and as part of a team, while setting and achieving established goals.
Capable of independently setting priorities and managing expectations of senior leaders.
Comprehensive understanding of event planning, coordination, and execution.
Excellent project management skills and exceptional communications skills.
Possess integrity and a strong sense of professional ethics.
Ability to work effectively in a large, complex, dynamic and matrix organization.

Nice To Haves

Experience writing materials and briefings for donors and staff, as well as a sophisticated sense of volunteer engagement tactics.

Responsibilities

Work with the Philanthropy Officer to implement strategic priorities in alignment with the Sylvester and Unit Development.
Work with facilities and Stewardship team to ensure donor recognition projects are completed in a timely manner, including collaborating with gift officers on approval of plaques, lettering, and other naming opportunities.
Establish and document comprehensive project plans and timelines, identify and sequence the activities needed to successfully complete projects.
Coordinate and staff special events designed to cultivate and steward donor groups.
In coordination with the Philanthropy Officer, prepares, monitor event budgets and assists with the negotiation of all necessary contracts for individual events, anticipating costs of production, technical, and promotional needs.
Prepare outlines, agendas, and briefing materials for all events. Produce correspondence regarding pre- and post-event activities.
Provides support for strategic events and/or other University Development events as needed.
Work with teams to develop estimates, budgets, and timelines. Working with Philanthropy Officer, to establish comprehensive project plans and timelines, identifies accountable parties.
Monitor the progress of initiatives and projects and adjust to ensure successful completion.
Assigns project tasks to the identified project team for handling.
In partnership with Philanthropy Officer, acts as a liaison for internal and external contacts related to events, initiatives, and campaign implementation.
Reviews the quality of work completed within the project team on a regular basis to ensure that work produced meets project standards.
Document and archive all project-related activities and ensure project files are maintained and secured accordingly.
Research, select, and negotiate with third party vendors for work related to events, initiatives, or campaigns.
Identify issues that may impact the success of an initiative or project, conduct analyses, and present recommendations for adjustments or recalibration of goals.
Manage and communicate changes to initiative or project scope, schedule, and costs; offer solutions when necessary.
Conduct ongoing assessments of initiatives and projects, identify opportunities and barriers, share key learnings, and recommend improvements to apply to future projects.
Ensure that work is being accomplished and completed in compliance with University of Miami policies and procedures.
Work cross-functionally and interface with all levels of the organization to implement strategic initiatives.
Ensure internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations. Create an effective control environment, conduct risk assessments, implement, and monitor controls.
Participate and attend evening and/or weekend events and activities, as needed, in support of the mission of the University and Division of Development and Alumni Relations.
Attend meetings and appropriate training sessions for the Division of Development & Alumni Relations.