Associate Director, Business Services

Wayne State University•Detroit, MI

13d

About The Position

Wayne State University is searching for an experienced Associate Director, Business Services at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. JOB PURPOSE The Associate Director, Business Services FP&M manages the financial and internal control activities of the budget and finance operations of Facilities Planning & Management Division. This role directs and controls financial and daily business operations. In addition, this role serves as liaison with multiple university departments such as Accounting, HR, Payroll and Purchasing. Coordinate and direct related work of multiple functional sub-units within Business Services. Support the department's strategic objectives and performance improvement initiatives.

Requirements

Bachelor's degree
Bachelor’s Degree in accounting, finance or business administration. Master's degree in business related field preferred.
Specialist (minimum 5 years of job-related experience)
Minimum 5 years of experience in financial management with minimum 3 years of supervisory experience. Experience in operational planning, budget planning and implementation, enterprise-wide information systems, administrative process improvement and management of decentralized work functions and projects desired. High proficiency in computerized accounting systems (BANNER), CMMS (TMA Systems) and Procurement Systems (WayneBuy) is preferred.
LEADERSHIP SKILLS: Proven ability to provide organization leadership to coordinate complex and distributed work activities to meet key goals and foster best business practices.
MANGEMENT SKILLS: Ability to work through others and make appropriate interventions to ensure work flow is efficient, adequate resources are available and compliance with University policy and procedure.
COMPUTER SKILLS: Proficiency in Microsoft Office Suite. Demonstrated ability to utilize various softwar applications to generate complex spreadsheets and manage databases. Sufficient working knowledge of Banner and its reporting systems and CMMS (TMA) software.
TEAM BUILDING SKILLS: Foster collaborations across a wide span of control including motivating individuals and groups to collectively meet common objectives.
RESULTS ORIENTATION: Demonstrated skills and a track record for achieving expected program outcomes within given budgetary or resource parameters.
PROBLEM SOLVING SKILLS: Develops alternative approaches and ideas. Identifies and resolves problems in a timely manner.
PLANNING/ORGANIZATIONAL SKILLS: Develops strategies to achieve organizational goals. Prioritizes and plans work activities; adapts for changing conditions.

Nice To Haves

Master's degree in business related field preferred.
High proficiency in computerized accounting systems (BANNER), CMMS (TMA Systems) and Procurement Systems (WayneBuy) is preferred.

Responsibilities

Manage the plant fund of $300M+, including all project accounts. Ensure proper financial and budgetary considerations relative to the Physical Plant. Partner with accounting departments to close projects at year end. Reconcile all small capital projects. Review and approve WayneBuy invoices for 300 active plant funds.
Manage and administer fiscal matters for Facilities Planning & Management. Develop, analyze and provide information including key performance indicators, reports, data and financials. Responsible for detailed accounting of Facilities Planning & Management’s total funding of $20 million. Assist with statistical analysis and reporting of fiscal activities.
Complete comprehensive reporting, analysis and reconciliation of University’s utilities accounts totaling $22M
Maintain and develop internal control systems to assure integrity of financial transactions to prevent errors, omissions and possible fraudulent activity. Implement effective business practices and processes, and ensure actions are taken to achieve and maintain necessary performance outcomes.
Manage day-to-day activities of direct reports, including hire, discipline, performance appraisals for direct staff, training on policies and procedures as well as overseeing workflow, developing and implementing operating efficiencies and process and procedural improvements.
Manage and administer varied operational activities as requested by senior management of the Division including special projects, facility planning and utilization, contracting with vendors, cost/benefit studies, service on University-wide committees or project teams.
Other duties as assigned.

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