Associate Degree Nursing Program Secretary (STF2949)

Hutchinson Community College•Hutchinson, KS

32d•Onsite

About The Position

This position will be responsible for secretarial assignments within the Associate Degree Nursing program. This position reports to the Associate Degree Nursing Program Director/Department 1 Co-Chairperson.

Requirements

High school diploma or equivalent required; AAS Degree in Office Technologies preferred.
General clerical keyboarding skills required, with a preference for MS Office experience: Word, Excel, Access, and PowerPoint.
Ability to establish and maintain effective work relationships.
Ability to work independently and efficiently, with attention to detail and accurately follow written and verbal instructions.
Physical requirements include the ability to sit in front of a computer screen for extended periods of time; the ability to perform keyboarding, operating office equipment, answering telephones, and other office equipment; Excellent verbal, written and listening skills; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; to use appropriate judgment and to apply tact and courtesy in difficult situations; Attentive to detail, accurately follow written and verbal instructions, work independently, Sedentary/Indoor work environment with a substantial amount of keyboarding required
Mental requirements include the ability to learn and comprehend basic instructions about the position.
Physical and mental qualifications must be performed with or without a reasonable accommodation.
The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

Nice To Haves

AAS Degree in Office Technologies

Responsibilities

Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position.
Provide a friendly customer service-oriented atmosphere. Always maintaining a professional appearance.
Comply with HutchCC policies, procedures, and practices.
Provide document processing, records management and general clerical support to faculty, staff, and the Director of Nursing with the day-to-day Nursing Education operations.
Receive and transmit communication accurately and promptly. Maintain high standard of customer service and confidentiality for students, test takers, staff, and other customers at all times.
Attend departmental/program meetings as assigned, recording minutes as required; notify appropriate persons of meetings, distribute agendas, prepare and distribute minutes.
Process purchase orders for payment of invoices and communicate budget line-items totals. Including Perkins, KS Initiative Grants and Capital Outlay purchases.
Coordinate with Department 1 all Perkins and Capital Outlay related purchases.
Plan and fulfill meeting/event needs and travel arrangements.
Oversee usage and process of monthly credit card log of HutchCC ADN credit card.
Communicate information to prospective and current students regarding individual programs and majors.
Assist Allied Health Academic advisors with academic advising and transcript evaluations as needed.
Responsible for processing and completing of applications during each admission period.
Maintain databases for student information and files for each cohort within the program.
Coordinate and proctor exams, including online and placement assessments.
Maintain a confidential and quiet testing environment.
Implement test environment security procedures and monitor test takers.
Assist with the delivery of approved test-related accommodations (e.g., serve as an official reader and/or scribe)
Maintain records for all testing fees and proctoring documents for various reports.
Serve as Davis Hall and Peel Center point of contact for room reservations.
Responsible for maintenance of clinical contracts.
Assist with maintaining program website with current information.
Coordinate schedules and assist with supervision of work study student; delegate responsibilities as appropriate.
Pick-up and distribute mail for Department 1, Radio Kansas and Retired Volunteer Center as needed.
Perform other responsibilities as assigned by the Nursing Program Director and/or Department 1 Chairperson.