Associate Dean, Academic Personnel and Resources, CLASS

Job Details•Pomona, CA

2d•Onsite

About The Position

The College of Letters, Arts, and Social Sciences at Cal Poly Pomona invites applications for the position of Associate Dean for Personnel and Academic Resources. This is an in-person, full-time management position (MPP III). The College of Letters, Arts, and Social Sciences (CLASS) is dynamic, collaborative, and innovative. Comprised of twelve academic departments, it offers bachelor's degrees in the performing arts, humanities, and social sciences, and master's degrees in economics, English, history, psychology, and public administration. Single subject credentials are offered in English, history/social sciences, music, and Spanish. CLASS hosts interdisciplinary collaborations with all other Cal Poly Pomona college, local school districts, community partners, and industry partners. With the College of Environmental Design, CLASS is the host of the CSU Summer Arts program for 2025-2030. The Dean’s Office provides leadership and oversight for over approximately 350 faculty in the College (150 of whom are tenured/tenure track), up to 40 staff, and instructional, research, and office spaces in 10 different buildings with multiple revenue streams. The Dean’s Office leads implementation of the CLASS 2025-2030 Strategic Plan: Connect, Elevate, Educate. It is also the primary level of evaluation and approval for all personnel and budgetary matters, and for all academic matters having to do with students. It is the main liaison between higher administration in Academic Affairs and the departments in the college. Cal Poly Pomona is recognized as one of the most diverse regional universities in the Western United States and offers an affordable, life-changing education. Less than 30 miles east of Los Angeles, the campus enjoys the excitement of a diverse metropolitan area while retaining the serenity of a foothill community. As a polytechnic university, Cal Poly Pomona utilizes a technology-enhanced, learn-by-doing approach to education. Students enjoy endless opportunities for involvement in a vibrant and diverse community. As a Hispanic-Serving Institution, Cal Poly Pomona is among the top 25 colleges in conferring baccalaureate degrees to Hispanic students.

Requirements

PhD - Earned terminal degree in a discipline that is offered by or could be hired for an academic position by the college
PhD - Academic record that supports appointment to a senior tenured position in a department in the college, per the department's criteria document.
Two or more years of continuous and successful administrative experience (experience as an associate dean or department chair preferred)
Familiarity and experience with procedures and practices as described in the CPP Academic Manual (particularly Policies 1328, 1320, 1330, 1375, and 1377)
Significant experience with academic personnel development and evaluation and experience with managing complex budgets and scheduling
Documented achievements in leading collaborative and/or cooperative efforts across departments or units as an active listener
Experience with grants and graduate education and community, donor, or organizational outreach
Demonstrated ability to engage in sustained detail-oriented tasks, meet deadlines, manage conflict, including charged situations with ease and poise
Demonstrated ability to respond to in-person inquiries
Demonstrated experience in providing supportive supervision of staff
Experience as a tenured professor at a university
Demonstrated commitment to student success and commitment to diversity and equity
Demonstrated strong written and verbal communication skills, including both quantitative and qualitative analysis in standard written and spoken English
Demonstrated commitment to diversity and inclusive excellence, including respect, courtesy, civility, appreciation, empathy, trust, inclusion, and consultation
Demonstrated success in planning, implementing, and sustaining of collaborative initiatives and programs
Ability to create and implement policies and develop programs and resources that promote and enhance staff and faculty development
Demonstrated success in prioritizing demands for commitment of time, energy, and resources to meet College and Division priorities and timelines
Ability to adapt to changing priorities, situations, and demands
Skilled in identifying needed resources and utilizing existing resources efficiently
Demonstrated positive leadership skills that help others to understand and commit to the vision and goals of the College and University
Demonstrated skill in creative problem solving and process improvement in a dynamic work environment
Ability to accept and benefit from constructive criticism
Strong conflict-resolution skills
Ability to use data to drive decision making
Ability to maintain confidentiality and interact well with different university constituencies, including faculty, staff, administrators, students, and alumni
Ability to build relationships and contacts both internally and externally
Ability to interpret technical procedures, policies, and regulations
Skill in supporting and advising faculty and chairs and working with other Associate Deans collaboratively and effectively
Demonstrated success in developing strategies for allocation of resources, management and support structures to implement the College’s Strategic Plan

Nice To Haves

Three years of experience in academic leadership/administration (such as department chair, associate chair, program coordinator
Demonstrated ability to work with faculty or administrators from multiple departments or units across the University campus
Experience supervising students and staff in a unionized environment
Experience with college-level administration, such as academic record-keeping, course scheduling, faculty appointments, assessment, and student and faculty success efforts
Experience working in a unionized environment
A research, scholarly, or creative activities record that demonstrates excellence in one or more disciplines in the college
Demonstrated ability to maintain discretion and confidentiality

Responsibilities

Serve as HEERA manager for the Dean’s Office operational staff and all department staff including completing annual performance evaluations of permanent staff as well as more frequent evaluations of probationary staff
Ensure that the faculty and staff training mandates (e.g., Family Educational Rights and Privacy Act (FERPA), Title IX, and CANRA) are met.
Oversee space resources in CLASS, including classroom, research and creative activities spaces, and offices
Liaison with College of Environmental Design and CSU Summer Arts to ensure space availability and maintenance
Ensure the accuracy of the Faculty Activity by Department (FAD) reports and faculty workload
Ensure that resource allocation processes at the college levels are transparent, efficient, and effective
Coordinate emergency preparedness and handle security issues within the college; arrange for emergency preparedness meetings and training and oversee emergency supplies
Lead conflict resolution and management, including grievance issues with staff and faculty (temporary, probationary and permanent)
Assist the Dean and Budget Analysts in managing all CLASS accounts and budgets
Serve on university committees as a CLASS representative as needed
Attend Academic Senate Meetings
Provide reports, analysis, and strategies for improvement, for all of the above
Oversee staff hiring, supervision, development, and evaluation
Oversee staff on-boarding and orientation
Create and implement staff development events and strategies
Liaise with ELR/EODA on staff concerns
Serve on department staff hiring committees throughout the college
Support diversity and inclusive excellence efforts in the College and at the University
Assist the Dean with strategic planning and providing leadership for college-wide initiatives aligned with the College’s Mission and Vision
Serve, in collaboration with the Dean and other Dean’s Office staff, as a first line of support for department chairs
Serve as an active member or chair on committees as assigned
Represent the Dean or the college at on- or off-campus meetings or functions and sign appropriate paperwork for the Dean in their absence
Effectively represent the College in university-wide and inter-divisional settings
Enforce existing policies and practices in the College and improve, create, and implement new policies, initiatives, and/or guidelines as needed and appropriate
Assist with the management of all College operations
Support the Dean to establish and maintain a professional, positive, collegial, collaborative culture throughout the College
Conduct performance reviews of College temporary faculty, including annual- and cumulative-evaluation and range elevations
Manage the hiring and on-boarding of temporary faculty, including new lecturer salaries in accordance with college policy and the CBA.
Oversee and provide support to departments and the Dean’s Office for the tenure-track faculty search process
Support chairs in all aspects of academic personnel in collaboration with the Dean’s Office
Act as liaison between departments, College, and Faculty Affairs
Support the Dean and the College RTP committee in the Reappointment, Tenure, and Promotion (RTP) process, post-tenure reviews, market salary increase, FERP to ensure timely compliance with relevant Department, College, University, and CSU processes and policies
Evaluate and provide feedback on department evaluation criteria documents for RTP and Lecturer Evaluations, ensuring that they are in accordance College, University, and CSU processes and policies
Ensure that Personnel Action Files (PAFs) for tenured/tenure track faculty and temporary faculty are maintained, appropriately accessible for review processes, and confidential.
Oversee the processing and implementation of all aspects of faculty leaves and internal and external assigned time (e.g. Sabbatical and difference in pay leaves, Research, Scholarly and Creative Activity grants (RSCA), family leaves, Assigned Time, Teacher/Scholar Program, Faculty Travel, etc.) and academic resources in collaboration with Dean’s Office Staff
Work closely with the Associate Dean of Academic Programs to resolve issues between students and faculty
Oversee the collection of faculty RSCA activities for College, University, and Advancement reporting purposes
Assist with the completion of the CLASS Annual Report
Advise and consult with the Dean on all actions in the above areas
Support the process of grant writing including workshops or programs to support faculty writing related to grants and scholarly manuscripts
Serve as a point of contact with the Office of Research for matters related to faculty and student research activities
Collaboratively develop plans to strategically invest college resources to support RSCA in the college, and evaluate and report upon the outcome of those investments
Facilitate faculty, student and staff awards, including managing reviews and process
Chair the College committees, as needed

Benefits

The California State University (CSU) system offers a best-in-class benefits package, including health, dental, and vision insurance, retirement with a CalPERS pension, and a tuition fee waiver benefit for eligible employees.
Benefits also include 15 paid holidays, 24 vacation days, and unlimited sick pay accrual.

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