Associate, Axios Live - Talent Pool

Axios•Washington, DC

About The Position

The big picture: Axios is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format. The Associate, Axios Live role supports the day-to-day logistics for the events execution team for our rapidly expanding events business. Why it matters: Associates manage event materials, client-facing documents, and multiple front-of-house and back-of-house tasks on-site at events and in a virtual environment. They collaborate across the events team to research and build highly curated guest lists, track event analytics, support the creative team with creation and design of event elements (including signage creation, deck creation, etc), draft and send event attendee communications, and perform relevant administrative tasks

Requirements

1–3+ years of experience in events, marketing, project coordination, executive support, or a related field.
Exceptional attention to detail, organizational skills, and multitasking ability.
Strong communication and interpersonal skills.
Experience in events is required
Extremely detail-oriented and organized
Outstanding written and verbal communication, organizational, and time management skills
Flexible with a proven ability to think critically in high-pressure situations
Ability to multitask and meet deadlines
Positive, collaborative attitude
Competent in Microsoft Word, Excel, and PowerPoint
Comfortable working both independently and collaboratively across teams.
Willingness to travel and work non-standard hours for event support, including early mornings or evenings when required.

Nice To Haves

Familiarity with event marketing platforms (i.e. Splash and Sailthru)
Experience with Adobe Suite products is a plus
Proficiency with Google Workspace (Docs, Sheets, Slides) and event tools such as Splash, Cvent, or Airtable is a plus.

Responsibilities

Assist in the planning and execution of live, virtual, and hybrid events—including setup, breakdown, and onsite guest check-in support.
Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables.
Support the team in real-time problem-solving and coordination during live events.
Help manage RSVPs, guest confirmations, and check-in tools.
Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre and post-event audience experience.
Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams
Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details.
Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection.
Book photographers, travel, and accommodations; submit invoices and process expense reports.
Maintain updated records of contracts, agreements, and documentation for vendors
Organize and ship event materials (signage, swag, collateral) as needed.
Develop and maintain registration pages, ensuring details and accuracy at all times.

Benefits

401(k) with employer match
Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network
Employer Health Savings Account (HSA) contribution for the high deductible health plan option
Dental and vision coverage
Primary caregiver 12-week paid leave
Generous vacation policy, plus holidays
One mental health day per quarter
Annual learning and development stipend
$100 monthly work-from-home stipend
Tele-mental health services through Headspace
OneMedical membership, including telehealth services
Personal health advocacy resources through HealthAdvocate
Inclusive fertility, hormonal health, and family-forming benefits through Carrot Fertility
Access to the Axios “Family Fund”, which was created to allow employees to request financial support when facing financial hardship or emergencies
Increased work flexibility for parents and caretakers
Virtual company-sponsored social events
A strong and positive work environment
A commitment to an open, inclusive, and diverse work culture