Associate Administrator - Clinical (Anesthesiology & Critical Care Medicine)

Johns Hopkins University•Baltimore, MD

43d•Onsite

About The Position

We are seeking an Associate Administrator-Clinical who will provide leadership and management of the financial, operational, and administrative activities for one or more divisions within a large clinical department. The position reports directly to the Chief Administrative Officer. The position manages clinical and research finances, human resources, program/business development, operational oversight and other patient care fiscal and administrative operations that typically span the Johns Hopkins University School of Medicine (SOM) and the Johns Hopkins Health System (JHHS). The Associate Administrator-Clinical partners with the Administrator to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs. The Associate Administrator is responsible for the financial aspects of clinical operations and annual revenue generated by physicians and advanced practice providers. The Associate Administrator for the Department of Anesthesiology and Critical Care Medicine (ACCM) directs the administrative, finance, and research functions of the department. ACCM has oversight for the operations and finances within multiple legal entities including School of Medicine, Johns Hopkins Hospital, Johns Hopkins Bayview, Sibley and Suburban Hospitals, as well as Ambulatory Surgery Centers at Twin Knolls, Green Spring Pavilion III and White Marsh. Together this portfolio presents a total expense budget of $290M and has close to 1,000 FTEs, of which approximately 260 are faculty/clinical associates. This role oversees and manages new program planning as well as assists with initiatives for new, existing and/or expanded clinical services. Works closely with the Chief Administrative Officer (CAO) and Department Director on initiatives and priorities, acting as designee as needed. Represents the department in various institutional venues, meetings, and events.

Requirements

Bachelor's Degree in Finance, Accounting, Business, Health Care Administration, or related field.
Eight years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a medium to large clinical department, including financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources).
Supervisory experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Budgeting - Advanced
Documentation and Reporting - Advanced
Financial Acumen - Advanced
Financial Administration - Advanced
HR Management - Advanced
Operational Oversight - Advanced
Oral and Written Communications - Advanced
Process Improvement - Advanced
Program Management - Advanced
Quality Improvement and Patient Satisfaction - Advanced

Nice To Haves

Master's Degree in a related field.

Responsibilities

Manage all divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.
Meet and exceed operating targets set by the department and SOM, and participate in annual performance improvement goals.
Review monthly account and/or business plan activity, correct errors, and identify and report any problems or discrepancies.
Reconcile monthly financial statements between JHM entities.
Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership.
Provide, review, and analyze the clinical practice finances of assigned areas.
Develop appropriate billing strategies to maximize annual charges.
Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.
Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines, and applicable JHU policies.
Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts, and maintain equivalent salary distribution on accounts.
Develop the annual operating budget for submission.
Assist with the clinical budgeting process and ensure performance improvement on bottom line.
Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
Prepare electronic budgets and expenditure transfers.
Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.
Provide financial practice management leadership as needed to all faculty practices.
Develop systems for administrative workflow in accordance with departmental goals.
Manage departmental operations to ensure patient-centered activities and maximize patient satisfaction scores.
Utilize patient satisfaction data to identify opportunities for improvement in departmental workflow and improve patient satisfaction.
Investigate and respond to patient complaints.
Ensure appropriate levels of staffing in all administrative areas.
Make recommendations about opportunities to improve space utilization and define needs and justification for additional space to the administrator and chair.
Support development of tactical business plans in conjunction with administrative leaders.
Develop comprehensive project plans for identified opportunities, establish project goals, objectives, and outcomes, secure leadership support and endorsement.
Determine project timeline to accomplish identified goals with milestones.
Assist in the implementation of projects, utilize skills of communication, negotiation, and problem solving to execute steps of implementation, monitor progress towards outcomes, and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.
Evaluate project outcomes, collect relevant data to determine efficiency of project, make and implement recommendations to improve outcomes or processes, develop written summary reports and make recommendations to the leadership.
Work closely with department, JHU SOM and Central, and JHHS human resources staff on routine and non-routine HR issues.
Ensure performance management is carried out consistently with appropriate policies.
Provide recommendations for staffing resource allocations.
Other duties as assigned.
Directly supervises and develops the following positions, Senior Financial Manager Senior Business Analyst Business Analyst Senior Research Program Manager Senior Administrative Coordinators (8)