Associate Administrative Assistant

PepsiCo • Aliso Viejo, CA

4h

About The Position

The Associate Administrative Assistant contributes to the success of the Pepsi Beverages North America by managing day to day sales administrative accountabilities plus dedicated areas of expertise.

Requirements

• Demonstrated knowledge of accounting concepts an asset
• Knowledge of Grocery store DSD process an asset
• Knowledge of rules and regulations surrounding check acceptance policy
• Intermediate knowledge of Microsoft Excel, Microsoft Word and Outlook
• Demonstrated ownership and initiative to ensure a safe and functional work environment within the cash office
• Ability to work independently and under time constraints with minimal supervision
• Provide dedicated administrative support in a professional, confidential and organized manner
• Maintain calendars and schedule both on and off-site meetings
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Maintain and update distribution and contact lists
• Organize/maintain department files, both electronic and hard copy
• Daily interaction with all Functional Teams
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Work on special projects as necessary

Nice To Haves

• Previous administrative experience preferred
• Previous experience using Micro-Soft Office (Word, Excel, PowerPoint)
• Strong Interpersonal skills, with significant attention to detail
• Reliability and dependability are a must
• Strong attention to detail and organizational skills are a must
• Must be able to lift 5 lbs to 15 lbs consistently/Bend & Squat often

Responsibilities

• Back-up Cashier and reconcile Delivery and Full-Service Vending routes utilizing Settlement system, banking applications, and cash counting machines
• Process remote check and money order deposits, compiling of physical cash and coin for deposit.
• Ability to track over/short amounts in Settlement system application and communicate issues back to Driver/Sales Representatives and/or Delivery/Sales leadership
• Complete cashiering documentation daily, which includes running and analyzing reports and maintaining activity logs
• Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation
• Maintain security of cash room. Serve as primary point of contact for armored car service
• Serve as primary back up for administrative peers’ responsibilities, including but not limited to accounts receivable, accounts payable, and reception
• Manage, track, and communicate various financial administrative controls
• Maintain confidentiality of documents and information
• Provide planning & execution support for company events such as team meetings and employee recognition opportunities
• Perform tasks associated with location support responsibilities, including but not limited to customer / supplier interactions, visitors, mail, running reports, copying, filing, faxing and telephone support
• Respond to email, phone, and direct messages in a timely and professional manner
• Other administrative and business support responsibilities as assigned
• Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business priorities
• Create Efficiency: Meet SMART objectives to drive business results
• Drive Future Success: Support Management to provide them more time with front line
• Drive Cultural Change: Support Community projects
• Develop Others: Answer questions and deliver coaching & training
• Develop Self: Gain understanding of Market/Location P&L

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed