Part-Time Associate Administrative Assistant

OUTSOURCE Consulting Services, Inc.•Aiken, SC

About The Position

Seeking an Administrative Professional/ Associate Administrative Assistant to provide support to our federal government client in Aiken, SC. Application Deadline: 01/13/2026, 12:00 PM EDT Requirements: The Contractor will provide a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations. Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends. Provides input and assistance on organizational and company policies and administrative procedures. Coordinates activities in support of safety, health, financial, and overall operations of the Site. Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions. Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures. Reviews and answers correspondence. May compile, store, and retrieve management data using a computer. Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations. May be responsible for specific activities related, but not limited, to the following: o Training requirements and logistics o Time and attendance records o Terminations, new hires, transfers o Operating reports and statistical records of performance data o Purchase requisition review o Work request coordination o Field property administration o Material and/or waste inventory and tracking o Data collection for budget development o Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation, and follow-up reporting for abnormal events (SIRIM) o Conducting financial and operational audits o Assist with development of organizational self-assessment criteria, the administration of self-assessment programs, and follow-up reporting o Preparation of reports. May provide functional and operational guidance to administrative and clerical staff as required. Work Hours: The schedule is Part-Time for up to forty (40) hours a week. The client will utilize various work schedules which include, but are not limited to, the following: -5/8’s (eight hours/day, five days per week), -4/10’s (ten hours/day, four days per week), -9/80’s (nine hours/day, five days on week A and four days on week B). The work week excludes the client's holidays.

Requirements

Working knowledge of a variety of administrative and staff support services to an organizational unit.
Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing and accomplishing work
Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite).
Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.
Ability to coordinate activities in support of safety, health, financial, departmental and overall operations of the site.
Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities and operations.
Ability to cross train on the various jobs and databases of more responsibility.
Ability to handle multiple priorities while meeting deadlines.
Demonstrated computer skills to include Microsoft Office, Excel, PowerPoint.
Demonstrated oral and written communication skills and strong problem solving, analysis and interpersonal skills.
Ability to work with different levels of management to achieve desired results.
A high school diploma and 5-7 years practical experience in a business or administrative area OR Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area. OR BS degree and no experience.
Specific training may be required for operations or administrative policies.
Must be able to provide Professional References
NOTE: US Citizenship is required to perform this government contract job.

Responsibilities

Gathers information, prepares special reports and presentations, maintains records, and projects future trends.
Provides input and assistance on organizational and company policies and administrative procedures.
Coordinates activities in support of safety, health, financial, and overall operations of the Site.
Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions.
Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures.
Reviews and answers correspondence. May compile, store, and retrieve management data using a computer.
Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations.
Training requirements and logistics
Time and attendance records
Terminations, new hires, transfers
Operating reports and statistical records of performance data
Purchase requisition review
Work request coordination
Field property administration
Material and/or waste inventory and tracking
Data collection for budget development
Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation, and follow-up reporting for abnormal events (SIRIM)
Conducting financial and operational audits
Assist with development of organizational self-assessment criteria, the administration of self-assessment programs, and follow-up reporting
Preparation of reports.
May provide functional and operational guidance to administrative and clerical staff as required.