Associate Administrative Assistant

PepsiCo • Lachine, MI

4d

About The Position

Overview Daily SettlementAnd admin duties for Alpena location: processing accounts receivable, purchasing, device management, and general administrative duties. Responsibilities Settlement of all deliveries and incoming payments, disputed invoice processing; telephone enquiries, in-person enquiries; customer refunds; device management for the location; use of all integrated systems to perform daily requirements; occasional travel to other nearby locations for cover, such as West Branch. Process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin. Complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation. Process all miscellaneous deposits for location, which includes providing receipts of deposit activity, documenting activity appropriately on log of cashiering activity, and retaining appropriate documentation. Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation. Process all NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts. Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning cashiering & settlement documentation. Validate proof of delivery (“POD”) in SAP for all charge term accounts, which includes signatures, store stamps, receiving reports, etc. Maintain accurate records of missing or incomplete payments and proof of delivery (“POD”) and proactively communicate with appropriate stakeholders to support collection efforts. Serve as the primary point of contact for armored car service, which includes preparing physical deposits and maintaining accurate log of armored car service activity Maintain security of cash room, which includes facilitating safe combination changes as needed. Works with a centralized accounts receivable department with necessary to resolve cashiering and/or customer issues. Respond to email and phone communication in a timely and professional manner. Provide additional administrative support for and/or market as assigned.

Requirements

• High School Diploma or GED
• Prior experience providing administrative support
• Prior cashiering experience
• Strong computer skills
• Aptitude to work with minimal supervision
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Outstanding organization, time management, and communication skills

Responsibilities

• Settlement of all deliveries and incoming payments
• Disputed invoice processing
• Telephone enquiries
• In-person enquiries
• Customer refunds
• Device management for the location
• Use of all integrated systems to perform daily requirements
• Occasional travel to other nearby locations for cover, such as West Branch
• Process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin
• Complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation
• Process all miscellaneous deposits for location, which includes providing receipts of deposit activity, documenting activity appropriately on log of cashiering activity, and retaining appropriate documentation
• Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation
• Process all NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts
• Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning cashiering & settlement documentation
• Validate proof of delivery (“POD”) in SAP for all charge term accounts, which includes signatures, store stamps, receiving reports, etc
• Maintain accurate records of missing or incomplete payments and proof of delivery (“POD”) and proactively communicate with appropriate stakeholders to support collection efforts
• Serve as the primary point of contact for armored car service, which includes preparing physical deposits and maintaining accurate log of armored car service activity
• Maintain security of cash room, which includes facilitating safe combination changes as needed
• Works with a centralized accounts receivable department with necessary to resolve cashiering and/or customer issues
• Respond to email and phone communication in a timely and professional manner
• Provide additional administrative support for and/or market as assigned

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts
• Employee Assistance Program (EAP)
• Insurance (Accident, Group Legal, Life)
• Defined Contribution Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees