Associate Administrative Assistant - Shadeland Station

Community Health Network • Indianapolis, IN

52d

About The Position

Join Community Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, “community” is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered — and we couldn’t do it without you. Make a Difference The Associate Administrative Assistant plays a critical role in ensuring the smooth and efficient operation of the assigned area of support. This position provides comprehensive administrative and clerical support to staff and visitors, contributing to the success of daily operations. Responsibilities include coordinating meetings, handling correspondence, ordering office supplies, and overseeing building opening and closing procedures to ensure security and readiness. The role requires proficiency in office technology and software, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment. The ideal candidate will demonstrate professionalism, adaptability, and excellent communication skills while interacting with individuals from diverse backgrounds. This position is essential for maintaining workflow continuity, supporting departmental goals, and delivering an exceptional experience.

Requirements

• Applicants for this position should be able to collaborate with others in a team setting
• Have excellent communication skills
• Have a positive attitude toward problem-solving
• High School Diploma or GED required
• Proficient in Microsoft Office Suite, timekeeping systems, Internet, Access, Windows OS, and other department-specific software
• Ensures smooth office operations and supports departmental goals
• Ability to adapt to change and learn new processes quickly
• Excellent organizational skills with the ability to prioritize tasks
• Proficient in basic computer functions and accurate typing
• Ability to handle multiple tasks and work independently with minimal supervision
• Demonstrates professionalism

Nice To Haves

• Previous experience as an Administrative Secretary or Receptionist, with multi-line phone systems and computer data entry preferred

Responsibilities

• Coordinating meetings
• Handling correspondence
• Ordering office supplies
• Overseeing building opening and closing procedures to ensure security and readiness
• Maintaining workflow continuity
• Supporting departmental goals
• Delivering an exceptional experience

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees