Associate Administrative Assistant

PepsiCo • Benicia, CA

12d

About The Position

The Associate Administrative Assistant will maintain Benicia front office management and functions including donations, mail/shipping, maintain facility and supplies, conference room and event management, reporting, security and other needs as they arise.

Requirements

• 1+ years providing administrative support or general business experience or an equivalent combination of education and relevant experience
• Experience in Microsoft Word, Power Point, Excel, and Outlook including the ability to create and manipulate spreadsheets and presentations for high level review
• Working knowledge of basic accounting principles
• Ability to administer specific applications/time bound processes to meet all deadlines
• Ability to learn quickly and become proficient in multiple proprietary IT applications
• Critical thinking and problem resolution skills
• Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
• Demonstrate tact, maturity, professionalism and respect for others, both internally and externally
• Must be a strong team player and assist other staff when necessary
• Must embrace change and welcome new ideas and projects
• Ability to handle multiple changing priorities simultaneously in often challenging situations; ability to work proficiently and calmly under pressure
• Outstanding organizational and follow-up skills including sensitivity with confidential information
• Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage.
• Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone).
• Respects & values differences, acts with integrity, and operates with justice
• Ability to lift a minimum of 20lbs.

Responsibilities

• Provide administrative support to leadership and Market coverage, front office and settlement management
• Ensure Free Goods process is executed according to policy and reconciled each period
• Ensure local invoices are paid timely, accurately and with the proper approvals utilizing SAP, P-Card and Amex
• Create/Process Purchase Order Requisition in SAP – MyBuy
• Frontline staffing functions: ADP Site Captain, I9 Verification, New Hire Orientation
• Location Process Owner for Security
• Location Process Owner for Telecom
• Support Delivery team with Pepsi Direct CRS system to ensure all inquiries are resolved within 4 hours
• Maintain coupon process according to Control guidelines
• Maintain calendars and schedules for S&D meetings/events
• Maintain organization charts and contact lists
• Manage receipt of cash and checks, prepare bank deposits, update Settlement System and manage end-of-day reporting and proof of delivery process
• Maintain Cashier Workbooks and Logs to support Sector Accounting. Work to resolve discrepancies and variances with Functional Teams
• Maintain a high level of integrity and professionalism in handling confidential matters and materials.
• ERG communication
• All Other Duties as Assigned

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees