Assoc Director, Outsourced Manufacturing

Gilead Sciences • Foster City, CA

13h

About The Position

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description Key Responsibilities Manage outsourced materials and logistics activities, including warehousing, customs brokerage, and transportation. Identify and procure materials, parts, services, and supplies required to support pharmaceutical materials management operations. Confer with vendors and analyze their operations and technical capabilities to assess factors affecting pricing; negotiate lowest total cost consistent with quality, reliability, and schedule requirements. Coordinate production schedules based on downstream operational and program requirements. Exercise independent judgment in developing methods, techniques, and evaluation criteria to achieve results. Ensure suitable quality, optimal economics, and adequate supply chain security. Coordinate preparation, approval, distribution, and maintenance of Standard Operating Procedures (SOPs). Oversee establishment and management of agreements covering confidentiality, service terms and conditions, and quality requirements. Proactively communicate supply risks and schedule delays to project teams. Apply solid working knowledge of relevant regulatory guidance, including pharmaceutical GMPs and ICH guidelines. Participate in Quality Assurance–led regulatory and compliance audits. Maintain familiarity with capacities, strengths, and limitations of global manufacturers, pharmaceutical warehouses, and distributors. Serve as the primary point of contact for multiple external contractors. Support department leadership with resource planning and financial reporting activities. Demonstrate strong negotiation skills in vendor and contract management. Communicate effectively with senior management through clear, concise written and verbal updates. Apply sound organizational and time management skills to manage multiple priorities effectively.

Requirements

• Bachelor’s degree (BA or BS) in Organic Chemistry, Chemical Engineering, or another relevant scientific discipline with at least 10+ years of relevant, progressively responsible experience managing external sites OR Master's degree in Organic Chemistry, Chemical Engineering, or another relevant scientific discipline with at least 8+ years of relevant, progressively responsible experience managing external sites
• Strong working knowledge of pharmaceutical GMPs and ICH regulatory guidance.
• Demonstrated experience managing external suppliers, contract manufacturers, warehouses, or logistics providers.
• Proven ability to interact effectively with senior management and cross-functional teams.
• Exceptional verbal and written communication skills.

Nice To Haves

• Extensive global supply chain experience within the pharmaceutical or biopharmaceutical industry.
• Experience supporting regulatory inspections and audits in partnership with QA.
• Advanced expertise in vendor qualification, contract negotiation, and supplier performance management.
• Strong financial acumen related to budgeting, forecasting, and cost optimization.
• Demonstrated ability to manage complex materials networks across multiple regions.

Responsibilities

• Manage outsourced materials and logistics activities, including warehousing, customs brokerage, and transportation.
• Identify and procure materials, parts, services, and supplies required to support pharmaceutical materials management operations.
• Confer with vendors and analyze their operations and technical capabilities to assess factors affecting pricing; negotiate lowest total cost consistent with quality, reliability, and schedule requirements.
• Coordinate production schedules based on downstream operational and program requirements.
• Exercise independent judgment in developing methods, techniques, and evaluation criteria to achieve results.
• Ensure suitable quality, optimal economics, and adequate supply chain security.
• Coordinate preparation, approval, distribution, and maintenance of Standard Operating Procedures (SOPs).
• Oversee establishment and management of agreements covering confidentiality, service terms and conditions, and quality requirements.
• Proactively communicate supply risks and schedule delays to project teams.
• Apply solid working knowledge of relevant regulatory guidance, including pharmaceutical GMPs and ICH guidelines.
• Participate in Quality Assurance–led regulatory and compliance audits.
• Maintain familiarity with capacities, strengths, and limitations of global manufacturers, pharmaceutical warehouses, and distributors.
• Serve as the primary point of contact for multiple external contractors.
• Support department leadership with resource planning and financial reporting activities.
• Demonstrate strong negotiation skills in vendor and contract management.
• Communicate effectively with senior management through clear, concise written and verbal updates.
• Apply sound organizational and time management skills to manage multiple priorities effectively.

Benefits

• This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
• Benefits include company-sponsored medical, dental, vision, and life insurance plans.
• For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing
• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees