Assistant to the Vice President for University Advancement

Cameron University • Lawton, OK

5d

About The Position

The Assistant to the Vice President for University Advancement provides administrative support to the Vice President for University Advancement (VPUA) and contributes to the overall success of the University Advancement team. Serves as a communication link for the Vice President with students, faculty, and staff, as well as external partners (donors, alumni, and community members) for which a high level of customer service skills are necessary. The job duties of the Assistant to the Vice President include but are not limited to the following: Manages the administrative aspects of the Vice President for University Advancement by performing complex administrative duties. Manages the daily operations of the office and ensuring effective office operation. Assists the VPUA with travel forms on an as-needed basis. Gathers information and prepares various reports, correspondence, and memorandums on behalf of the VPUA. Prepares confidential reports and assists with special events, projects, and surveys. Assumes responsibility for small projects and oversees such projects through to completion. Maintains files and appointment calendars. Monitors, reconciles and assists in the preparation and maintenance of the departmental budget. Responsible for departmental purchases and invoices. Must have knowledge of – or a willingness to learn about – University requisition and purchasing procedures. Provides administrative support for the Cameron University Foundation including scheduling and preparing for meetings and taking meeting minutes. Facilitates special events as needed for Advancement and for the Cameron University Foundation. Manages operational budgets for the Cameron University Foundation Accounts. Prepares and submits for payment Requests for Payments on Foundation Accounts. Maintains reservation lists for events. Other duties as assigned by the Vice President for University Advancement

Requirements

• Graduate of an accredited 4-year college or university or within two years of degree completion.
• Proficient in the use of PowerPoint, Excel, Word, and Outlook, or a willingness to learn.
• Strong written and verbal communication skills.
• Strong organizational skills and an ability to manage multiple ongoing projects.
• Strong reasoning skills to resolve issues independently.

Nice To Haves

• Familiarity with fundraising, donor relations, or alumni relations.
• Experience or knowledge of Cameron University procedures, including Banner, or experience working in a higher education setting.

Responsibilities

• Manages the administrative aspects of the Vice President for University Advancement by performing complex administrative duties.
• Manages the daily operations of the office and ensuring effective office operation.
• Assists the VPUA with travel forms on an as-needed basis.
• Gathers information and prepares various reports, correspondence, and memorandums on behalf of the VPUA.
• Prepares confidential reports and assists with special events, projects, and surveys.
• Assumes responsibility for small projects and oversees such projects through to completion.
• Maintains files and appointment calendars.
• Monitors, reconciles and assists in the preparation and maintenance of the departmental budget.
• Responsible for departmental purchases and invoices.
• Provides administrative support for the Cameron University Foundation including scheduling and preparing for meetings and taking meeting minutes.
• Facilitates special events as needed for Advancement and for the Cameron University Foundation.
• Manages operational budgets for the Cameron University Foundation Accounts.
• Prepares and submits for payment Requests for Payments on Foundation Accounts.
• Maintains reservation lists for events.
• Other duties as assigned by the Vice President for University Advancement

Benefits

• Cameron University offers a wide variety of comprehensive programs to benefit our employees.
• We are proud to offer such benefits as paid medical coverage for our employees, ample time off and opportunities and employee tuition waiver programs.
• To view all benefits available to employees, visit: http://www.cameron.edu/hr/staff-benefits-summary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees