Assistant to President & Vice President Assistant to President & Vice President

Körber Group•Richmond, VA

12d

About The Position

Körber is the home for passionate people who innovate, collaborate and love what they do. Entrepreneurial spirit is our joint DNA. We develop future technologies and support talents to deploy their skills and reach their full potential. We combine our strong heritage with our understanding for local specifics and a global mindset to bring people together and create valuable solutions for our customers. We aim for being the first to do the right thing at the right time. Join the home for entrepreneurs! Körber Technologies, Inc., a leading Sales and Service company supporting the North American tobacco industry, is currently seeking an Assistant to President & Vice President to join our team. In this role, the the Executive Assistant provides high-level administrative and international coordination support to the President and Vice President. This role manages company-wide travel, oversees company vehicle usage and maintenance, supports customer and financial tasks, and assists with employee and customer events. The position ensures seamless communication with the parent company located outside the United States, prepares reports and presentations, maintains supplies, and handles sensitive information with discretion.

Requirements

Bachelor’s degree preferred; equivalent experience will be considered
3–5 years of executive administrative experience; background in travel, vehicle, or event management is a plus
Experience with CRM systems and basic financial tasks is preferred
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Exceptional organization, attention to detail, and ability to manage multiple priorities
Strong written and verbal communication skills, with discretion in handling confidential information
Comfortable working with international leadership and navigating cross-cultural communication

Responsibilities

Manage calendars, schedule meetings, coordinate appointments, and prioritize calls, emails, and requests for the President and Vice President
Prepare, edit, and format executive-level documents (presentations, reports, communications) and maintain confidential records and sensitive correspondence
Prepare and submit dashboards, status reports, and updates for global leadership, ensuring all documents and presentations meet international formatting and reporting standards
Oversee all travel arrangements for employees at every level, including booking flights, hotels, car rentals, and ground transportation in alignment with company policy
Maintain a standardized travel process, track schedules, itineraries, and expenses, support reimbursement submissions, serve as the primary contact for travel issues, and manage relationships with travel vendors and corporate travel partners
Maintain company car logs (usage, mileage, fuel), schedule maintenance and repairs, and coordinate vehicle availability with drivers and employees
Run customer reports, update and maintain accurate CRM records, create labels, and manage segmentation for customer communications
Update daily exchange rates for the Treasurer
Order, set up, and occasionally serve food and beverages for events and visits; maintain inventory of drinks, snacks, and event supplies; assist with planning and logistics for employee or client meetings and special events
Plan and organize leadership meetings, corporate events, executive sessions, plant tours, vendor visits, and customer visits, including travel and hospitality arrangements for international executives visiting the U.S. facility

Benefits

Competitive salary
Flexible working hours
Paid vacation
Vacation purchase program
Sick days
Paid holidays
401k Plan with a $1 for $1 match up to 6% of your base income
Medical, dental, vision insurance plans
Basic life and disability insurances, both short and long term, paid by employer
Voluntary life insurance purchase program
Training and Development Program