Assistant to the Superintendent

Stafford County Public Schools • Stafford, VA

18h

About The Position

The Assistant to the Superintendent performs complex clerical tasks and is responsible for all administrative work in the Office of the Superintendent. The position supports division wide operations, executive level coordination, School Board functions, and strategic initiatives to ensure organizational effectiveness, compliance, and high-quality service to our stakeholders. Successful candidates will demonstrate strong abilities in comprehensive administrative work via written and oral communication, calendar management, and effective use of technology tools, as well as demonstrate sound judgment in escalating issues and interacting with stakeholders.

Requirements

• High school diploma or equivalent
• Six (6) or more years Relevant Experience
• Business language and composition including proper spelling and punctuation
• Thorough knowledge of English grammar and usage
• High level use of Microsoft Office (including Word, Excel, and Powerpoint)
• High level use of G Suite applications (including Gmail, Calendar, Drive, Docs, Sheets, and Slides)
• Proficient in technology integration, including application of AI tools to improve communication and operational efficiency
• Proficient in executive-level calendar management and scheduling
• Proficient in layout and formatting of complex forms and tables
• Proficient in basic research and preparation of reports and informational briefs
• Work cooperatively in a demanding team environment to meet goals
• Demonstrate initiative and sound judgment in identifying and addressing needs before they arise
• Organize and perform work independently
• Meet deadlines for all work, even when working on multiple projects
• Show sustained effort and enthusiasm in quality and quantity of work
• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Nice To Haves

• Associate's degree or equivalent; coursework in clerical techniques and office procedures
• Experience in a K-12 school environment (school or central department)
• Professional Administrative Certificate of Excellence (PACE), ASAP Certified Administrative Professional, IAAP

Responsibilities

• Welcome and screen visitors, telephone calls and mail.
• Answer questions, provide information, and direct requests to appropriate department or agency.
• Produce, review, and correct letters, memoranda, reports, and other requested documents for the Superintendent and School Board with high attention to detail.
• Prepare and reply to routine correspondence independently.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage the Superintendent's calendar and travel arrangements.
• Support division wide operations to ensure cross-departmental productivity and compliance with School Board policies, regulations, and established procedures.
• Plan and coordinate high-level meetings involving the Superintendent and/or School Board members.
• Monitor and maintain budget for the Office of the Superintendent, including tracking expenditures and keeping accurate financial records in accordance with division procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED