Assistant To The Secretary, Department Of Budget And Management

State of Maryland•Anne Arundel, MD

2d•Onsite

About The Position

The Assistant to the Secretary will support the Secretary by ensuring efficient and effective operations of the Office of the Secretary. The ideal candidate will consistently exercise sound judgment, demonstrate outstanding communication and organizational skills, and maintain appropriate confidentiality. In exercising sound judgment, the ideal candidate will discern between issues that must be brought to the attention of the Secretary and those issues that can be resolved independently. The ideal candidate also will demonstrate sound judgment in managing the Secretary’s schedule. The ideal candidate should be able to readily identify the priorities of the Secretary and continuously seek to improve the workflow of the Secretary. In demonstrating outstanding communication and organizational skills, the ideal candidate will represent the Office of the Secretary with the utmost professionalism when interacting with executive and legislative leaders, agency directors, the press and the public. The ideal candidate will have the ability to interpret administrative decisions and policies and convey them in an understandable manner to executive staff. Additionally, the ideal candidate should be able to coordinate multiple projects simultaneously, often within tight deadlines. In maintaining appropriate confidentiality, the ideal candidate will ensure that certain communications, both oral and written, are limited as directed by the Secretary. Attention to detail is critical. In fulfilling these responsibilities, the ideal candidate will ensure that the Office of the Secretary functions efficiently and effectively. T he essential responsibilities of this position include: ⮚ Act independently to resolve issues that do not require the Secretary’s personal attention. ⮚ Manage the Secretary’s schedule to closely align with the Secretary’s priorities. ⮚ Interact with members of the executive and legislative branches, agency leaders, and public. ⮚ Communicate the Secretary’s decisions, policies and expectations to executive staff. ⮚ Prepare and oversee complex and highly confidential correspondence. ⮚ Guide DBM support staff on office policies and procedures. ⮚ Manage constituent and state employee inquiries and coordinate responses from Department staff. ⮚ Manage the scheduling of the Secretary’s conference room by other state agencies. ⮚ Communicate, as needed, with building maintenance on issues of concern. This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Five years of experience providing administrative support to an executive level manager.

Nice To Haves

Proficient knowledge of Adobe Acrobat, Google Docs, Google Sheets, Google Calendar and Gmail.
Demonstrated ability to exercise sound judgment, work independently and maintain confidentiality.
Excellent communication and organizational skills.
Skill in managing multiple projects simultaneously under tight deadlines.
Knowledge of State government operations and Department functions.
Demonstrated ability to work with members of the executive branch, legislative branch, internal and external agency staff, and public.
Aptitude for maintaining a professional demeanor in difficult situations.
Attention to detail.

Responsibilities

Act independently to resolve issues that do not require the Secretary’s personal attention.
Manage the Secretary’s schedule to closely align with the Secretary’s priorities.
Interact with members of the executive and legislative branches, agency leaders, and public.
Communicate the Secretary’s decisions, policies and expectations to executive staff.
Prepare and oversee complex and highly confidential correspondence.
Guide DBM support staff on office policies and procedures.
Manage constituent and state employee inquiries and coordinate responses from Department staff.
Manage the scheduling of the Secretary’s conference room by other state agencies.
Communicate, as needed, with building maintenance on issues of concern.