Assistant to the Parks & Recreation Director

City of Columbia, MO • Columbia, MO

38d • $58,718 - $72,238

About The Position

The purpose of this job is to supervise assigned staff, support the Parks and Recreation Director with a variety of specialized tasks, and serve as a resource for department-wide matters. The City of Columbia's Parks and Recreation Department is seeking an experienced professional to serve as the Assistant to the Director. This full-time position, generally scheduled Monday-Friday from 8 a.m.-5 p.m. with varying nights and weekends as needed, offers a salary range of $58,718 to $72,238 and plays a key supervisory role within the department. The successful candidate will assist in coordinating City Council legislation, supporting Parks and Recreation Commission meetings, and leading marketing and communication strategies. Additional responsibilities include managing media communications, overseeing special projects, and ensuring effective internal and external department communication. This position is ideal for a motivated professional who thrives in a dynamic, service-focused environment.

Requirements

• High school diploma or equivalent required.
• Associate's Degree or 2 years of college in Business, Marketing, or Public Administration.
• 3 to 5 years' experience in administrative support, customer service, and/or records/fiscal administration.
• Valid driver's license.
• Knowledge of general marketing practices.
• Knowledge of social media.
• Knowledge of basic business English usage, including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of general office practices and administrative procedures, records management, and administration techniques and procedures.
• Knowledge of common business software applications such as Google Suite and Microsoft Office.
• Skill in communicating verbally and in writing to meet the audience's needs.
• Skill in applying marketing strategies.
• Skill in collecting, organizing, and analyzing complex and/or technical data.
• Skill in monitoring and assessing the performance of employees or organizations to make improvements or take corrective action.
• Skill in conflict resolution.
• Skill in conducting research.
• Skill in project management.
• Skill in maintaining accuracy and attention to detail.
• Skill in exercising sound judgment in making critical decisions
• Ability to learn and retain applicable rules, regulations, and department procedures.
• Ability to prioritize with sound judgment, managing multiple projects with overlapping and competing deadlines.
• Ability to effectively plan and delegate the work of others and train and/or supervise the work of others.
• Ability to create and present reports.
• Ability to handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships.
• Ability to compile, organize, interpret, and communicate data and results concisely.
• Ability to provide high levels of effective customer service.
• Ability to work independently with minimal supervision.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to regularly use a computer, software, phone, and related office equipment.
• Ability to focus on tasks.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Supervises, manages, and evaluates assigned employees and makes decisions about hiring, and discipline of employees; prioritizes and assigns work; develops and oversees employee work schedules and approves time away from work; provides and/or facilitates employee training and development; addresses employee concerns and/or problems; counsels and/or disciplines as appropriate; completes employee performance appraisals; determines or makes recommendations regarding new hire salaries; and acts as liaison between employees and management.
• Prepares, reviews, edits, and finalizes documents, reports, forms, and memos, ensuring accuracy and completeness; creates and maintains files and prepares presentations.
• Assists with the development of marketing and communication strategies and oversees the implementation through multiple media types.
• Supports Parks and Recreation Director and department staff with various administrative tasks; answers phone calls, schedules meetings, serves on committees, and plans events.
• Manages special projects.
• Conducts research.
• Creates and presents reports.
• Regular attendance is a necessary and essential function.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree