Assistant to the Dean- AZ- College of Pharmacy

Midwestern University • Glendale, AZ

65d • Onsite

About The Position

The Assistant to the Dean is a staff position responsible for assisting the Dean of the College of Pharmacy in the implementation of the activities of the College and the Office of the Dean. The Assistant to the Dean should have the ability to work independently on projects assigned by the Dean and produce exemplary work on these projects.

Requirements

• Ability to read, analyze, and interpret the most complex documents.
• Ability to respond effectively to the most sensitive inquiries or complaints.
• Ability to write speeches, letters and articles using original or innovative techniques or style.
• Ability to manage the timeline for all functions of the COP Dean's Office so all tasks and events are completed in a quality, professional manner.
• A bachelor's degree is required.
• At least 5 years of related administrative experience required.
• Must have excellent organization, communication and interpersonal skills with the ability to think strategically.
• Must be highly detailed and organized.
• Computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) required.
• Computer proficiency in managing and hosting MS Teams meetings is required.
• Ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance.

Nice To Haves

• Previous higher education experience preferred.

Responsibilities

• Work independently on special projects assigned by the COP Dean with little or no supervision, including, but not limited to, assisting in coordination of the College Executive Team, College meetings, and certain College committee activities.
• Assist in updating and maintaining all College social media accounts and websites.
• Assist in the creation of course and faculty teaching evaluations.
• Assisting with and supporting the College's faculty advisor program.
• Work in conjunction with the Associate Deans in preparing the annual College Catalog.
• Assist each year with New Student Orientation, White Coat Ceremony, College retreats, Pinning, Commencement ceremonies and any other events coordinated by the College.
• Assisting with career support (Career Expo, Interview Days) and alumni events.
• All other duties as assigned by the Dean.
• Assist the Dean and Associate Deans with the collection, organization, and maintenance of accreditation documents and data.
• Assist in the preparation of ACPE Self Studies, Interim Reports, and correspondence.
• Create the meeting agenda for site visits and arrange and reserve meeting rooms and food.
• Assist with the admissions efforts on both campuses and the updating of Dual Acceptance Programs as needed.
• Collaborate with the Office of Admissions and the Associate Dean of Professional Affairs to enhance student recruitment efforts.
• Assist during on campus student recruitment events.
• Oversee overall graduation process and supervise graduation-related tasks and organize/coordinate the Graduation Reception. This will require working closely with the Associate Deans and designated administrative assistants.
• Assist other College administrative assistants in coordinating special Departmental events/projects (New Student Orientation, White Coat Ceremony, Pinning Ceremony, etc.).
• Work with Student Organizations to facilitate proper adherence to University budget guidelines for events/conferences and reimbursement.
• Maintain confidentiality: handle all sensitive student/faculty/staff information with the highest level of discretion and ensure confidentiality is upheld in all communications.
• Secure information handling: safeguard and manage confidential documents, files, and records, ensuring they are properly stored and disposed of in accordance with MWU and COP policies and protocols.
• Promote good working relationships with all MWU personnel, other colleges and external entities.
• Arrange administrative meetings for the Dean.
• Prepare letters of recommendation, personal correspondence, or letters of support from the Dean.
• Process Concur expense reports, credit card reconciliation, e-checks, purchase requisitions, and other related financial tasks for the Dean.
• Greet and assist students and visitors to the College of Pharmacy Dean's Office in person, via telephone, and email.
• Maintain Dean's Office administrative files and records necessary for proper oversight.
• Maintain the Dean's Outlook calendar.
• Help facilitate approval of COP check requests, purchase requisitions, and supply orders.
• Be well-informed of University/College policies and procedures and assist faculty, staff, and students in understanding and following these policies and procedures.
• All other duties as assigned by the Dean.

Benefits

• We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.
• We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.
• We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days.
• We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.
• Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services