Assistant to the Dean

St Edwards University•Austin, TX

38d

About The Position

The Bill Munday School of Business St. Edward's University of Austin, Texas, invites applications for the position of Assistant to the Dean of The Bill Munday School of Business. The Assistant to the Dean provides comprehensive support to the Dean of The Bill Munday School of Business, facilitates internal school budget and operations, and supports faculty, staff, and students in a dynamic and collegial environment. St. Edward's is characterized by its commitment to the Holy Cross educational mission of educating the hearts and minds of a diverse student body deeply committed to social justice. The Bill Munday School of Business (MSB) is AACSB-accredited and delivers an experiential, values-based education anchored in the Holy Cross traditions of learning and service. MSB prepares students to excel professionally in the dynamic 21st century business environment by integrating entrepreneurial thinking, social enterprise, innovation management, business analytics, and global collaboration into all of its academic and co-curricular programs.

Requirements

Bachelor's degree or higher preferred
3+ years of management/executive support experience (e., providing support for leadership positions in complex organizations)
Excellent written and verbal communication skills
Experience with budget management
Ability to multi-task managing diverse stakeholders and time-sensitive requests with long-term organizational and administrative processes; demonstrated skill in time and workflow management
Experience with and/or willingness to learn specialized software and technology platforms, including Concur, Smartsheet, Tableau, Qualtrics, Canvas, Box, Zoom, Banner, and Argos

Nice To Haves

2+ years in a higher education environment preferred

Responsibilities

Provide primary Dean's Office coverage, assisting faculty, staff, students, and visitors as needed.
Maintain the dean's calendar, schedule the dean's meetings, and assist the dean with tracking external engagements.
Maintain the school and office master calendars.
Assist the dean with budget oversight; facilitate expense reporting, grant reporting, reimbursements, vendor invoices, requisitions, and faculty research expenditures.
Assist the dean with data collection and reporting for AACSB surveys.
Produce course staffing, faculty release time, salary, classroom capacity, grade distribution analyses, and other reports as requested by the dean.
Manage room reservations, visitor parking permits, and catering orders.
Coordinate Advisory Board meeting logistics and provide secondary support for other school events in collaboration with other staff.
Facilitate faculty advising assignments.
Provide student walk-in registration assistance as needed.
Support course scheduling, course overload, and waitlist requests in collaboration with Associate Dean, Directors, and Chairs.
Liaise with the Provost's Office to manage the contract processes for adjunct and full-time faculty.
Liaise with Institutional Effectiveness to manage course evaluations for all MSB courses.
Support logistics for new faculty, staff, and student worker searches; assist with onboarding for new hires.
Manage facilities work orders.
Maintain up-to-date faculty personnel files and correspondence records.
Organize review materials for school leadership and governance committees, including annual self-assessments, chair evaluations, course evaluations, grade distributions, professional development plans, and promotion and tenure portfolios.
Maintain office supply inventory and manage technology orders for faculty and staff.
Monitor faculty mailboxes and facilitate package and mail delivery to Trustee Hall.
Maintain up-to-date external and internal stakeholder mailing lists for Dean communications.
Maintain up-to-date signage for Trustee Hall offices.
Collaborate with other key staff on critical projects.
Serve on the Dean's Leadership Council.
Represent the school internally and externally with professionalism, friendliness, and discretion.
Other duties as assigned, trained for and qualified to do.