Administrative Assistant to the Pre-Clinical Dean

Touro University • Middletown, NY

5d

About The Position

The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Departments.

Requirements

• Bachelor’s degree (B.A. or B.S.) required
• Strong organizational skills
• Ability to focus on priority tasks
• Professional management and communication skills
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook
• Able to lift up to 5 lbs.

Nice To Haves

• Bachelor's degree or equivalent experience (1-3 years administrative experience) preferred

Responsibilities

• Maintains communications, including telephone, text, and email
• Maintains the calendar of events and responsibilities
• Establishes and maintains recordkeeping systems
• Schedules meetings with Students, Faculty, & Chairs
• Prepares meeting documents; records, files and distributes minutes
• Assists in scheduling annual FDEP, and files forms
• Assists in scheduling EDP, and files forms
• Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern
• Files and distributes reports of student surveys
• Assists in collecting and filing departmental course reports
• Assists in collecting and filing exam item reviews
• Assists in processing faculty and staff hiring forms
• Assists in processing faculty and staff departmental timesheets
• Edits correspondence for the Preclinical Dean
• Coordinates correspondence with professional organizations
• Assists in preparing budget review and recommendations
• Other duties as assigned by the Dean, Executive Assistant to the Dean, & Preclinical Dean

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees