Assistant to the Dean Supervisor
About The Position
Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia. Rutgers, The State University of New Jersey is seeking an Assistant to the Dean Supervisor for Mason Gross School of the Arts (MGSA). This position reports directly to the Dean. Among the key duties of the position are the following: Manages the daily operations and administration of the Dean's Office, including calendar management, travel arrangements, event planning, meeting briefings, conducting research and providing relevant materials, and establishing and maintaining records management systems. Coordinates, facilitates, and/or implements all programs, policies, and processes related to faculty and staff recruitment and hires, including and not limited to, faculty reappointment, promotion, advancement, tenure, sabbatical, and leave processes. Provides direction and support to MGSA leaderships and departments with faculty and staff personnel matters. Manages a variety of complex projects in addition to confidential, executive-level administrative support to the Dean. Works independently with broadly defined work objectives and few direct instructions. Maintains a professional demeanor in a confidential, fast-paced, deadline-driven, customer service-focused environment. Performs work in a manner that furthers the mission of MGSA, Rutgers, and contributes to strategic goals.
Requirements
- Bachelor's degree and at least five (5) years of office administration experience.
- Excellent oral and written communication, organization, and management skills.
- Strong computer skills and proficiency with developing spreadsheets, reports, and presentations.
- Attention to detail and demonstrated self-motivation.
- Demonstrated ability to collaborate in a collegial and cooperative fashion.
- Demonstrated ability to maintain strict confidentiality and exercise good judgment.
- High level of comfort and strong skills in all forms of communication with a wide variety of internal and external constituents on behalf of the Dean's Office.
Responsibilities
- Manages the daily operations and administration of the Dean's Office, including calendar management, travel arrangements, event planning, meeting briefings, conducting research and providing relevant materials, and establishing and maintaining records management systems.
- Coordinates, facilitates, and/or implements all programs, policies, and processes related to faculty and staff recruitment and hires, including and not limited to, faculty reappointment, promotion, advancement, tenure, sabbatical, and leave processes.
- Provides direction and support to MGSA leaderships and departments with faculty and staff personnel matters.
- Manages a variety of complex projects in addition to confidential, executive-level administrative support to the Dean.
- Works independently with broadly defined work objectives and few direct instructions.
- Maintains a professional demeanor in a confidential, fast-paced, deadline-driven, customer service-focused environment.
- Performs work in a manner that furthers the mission of MGSA, Rutgers, and contributes to strategic goals.
Benefits
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
