ASSISTANT TO THE DEAN - MUSIC, THEATRE, AND DANCE

Ithaca College•City of Ithaca, NY

14h•$23 - $25•Onsite

About The Position

Serve as a key member of the School of Music, Theatre, and Dance Dean’s Office, providing high-level administrative and operational support to the Dean and across the School. This forward-facing role supports executive leadership, faculty processes, academic operations, and student services while ensuring efficient day-to-day office management and strong collaboration across campus.

Requirements

Associate’s degree and three years of related administrative experience, or an equivalent combination of education and experience.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Strong organizational, written, and verbal communication skills.
Experience handling confidential and sensitive information with discretion.
Solid working knowledge of various word processing, spreadsheet, and database software applications.

Nice To Haves

Experience supporting senior leadership.
Experience working in a college or university environment.

Responsibilities

Executive & Office Operations Support
Provide primary administrative support to the Dean, including managing a complex calendar, coordinating travel, preparing correspondence, and supporting meeting logistics.
Coordinate School-wide meetings and event scheduling.
Serve as the primary point of contact for the Dean’s Office, representing the School in interactions with faculty, staff, students, and visitors.
Maintain faculty and staff directory and administrative records.
Academic & Faculty Administration
Maintain faculty and staff personnel files in compliance with institutional policies.
Coordinate tenure and promotion processes, including formal review documentation and peer evaluations.
Support faculty administrative needs and workflow coordination.
Program & Student Support
Support student tours, field trips, and summer programming initiatives.
Provide administrative support for School events and engagement activities.
Financial & Operational Coordination
Manage office supplies, mail distribution, shared spaces, and general office operations.
Coordinate faculty and staff office needs, including supplies and phones.
Maintain systems for tracking shared resources and equipment.
Student Employee Supervision
Recruit, hire, onboard, train, and supervise student office staff.
Oversee scheduling and performance to ensure effective front office operations.
Other
Perform other duties as assigned.