Assistant to the Chief Program Officer

Community Legal Services•Orlando, FL

5d•$50,000

About The Position

The Assistant to the Chief Program Officer (CPO) is a mission-driven, motivated professional with exceptional communication skills and the ability to manage multiple priorities. This role provides high-level administrative and project support, enhancing the effectiveness, efficiency, and coordination of strategic initiatives and internal workflows supporting the CPO. The ideal candidate demonstrates a strong ability to balance competing priorities and is enthusiastic about collaborating across the organization’s programs. Serving as a trusted partner to the CPO, the Assistant ensures organized workflows, clear communication, and strong cross-department alignment, while exercising sound judgment, maintaining confidentiality, and thriving in a dynamic, mission-driven environment.

Requirements

Demonstrating commitment to promoting the mission, vision, and values of CLS. Unwavering dedication to high-quality legal programs, fiscal strength, and organizational integrity.
Bachelor’s degree or equivalent experience.
Minimum 3 years of administrative or executive support experience, preferably in a nonprofit or mission-driven setting.
Experience supporting multiple leaders or departments simultaneously.
Strong organizational and time-management skills with the ability to prioritize competing deadlines.
Exceptional verbal and written communication skills, including ability to prepare polished executive materials.
Proficiency with nonprofit-relevant tools (e.g., Google Workspace, Microsoft Office, project management platforms).
Demonstrated ability to exercise sound judgment by handling sensitive and confidential information with discretion and professionalism.
Prolonged periods sitting at a desk, driving, and working on a computer.
Must be able to lift to 25 pounds at times.

Responsibilities

Provide comprehensive administrative support including calendar management, meeting scheduling, and travel coordination.
Prepare internal and external meeting materials, such as Board packets, program updates, and reports.
Support logistics for Board and committee meetings, including scheduling, materials preparation, and note-taking.
Serve as a trusted liaison for internal staff and external stakeholders including Board members, community partners, and vendors on behalf of the CPO
Manages internal and external projects in coordination with other units and/or organizations.
Participates in special projects and organizational projects as assigned.
Participates in meetings, workgroups, and taskforces both internally and externally on behalf of the CPO.
Assist in prioritizing and managing multiple strategic initiatives simultaneously.
Convert brainstorming and strategic planning sessions into draft products, proposals, agendas, and plans.
Provides analytical and specialized support and/or assists with complex details and advanced administrative duties.
Drafts correspondence and manages draft revisions of documents.
Ensure timely follow-up on action items from meetings and cross-functional workgroups.
Assist with organizational initiatives such as strategic planning and annual reporting.
Provides administrative support to other chiefs as assigned
Performs other related tasks and duties as assigned.

Benefits

15 paid holidays and 24 days of paid time off
Excellent physical/mental health, vision, and benefits (With 95% of benefits paid for by company)
100% Coverage with Dental Benefits, Life Insurance, Long/Short Term Disability
100% 403B match up to 5% after 1 year of employment
CLS pays Bar Dues and CLE Credits
Student loan reimbursement for Attorneys
Tuition Reimbursement
Ability to apply for Public Service Loan Forgiveness (PSLF)
Fantastic work-life balance
Various opportunities for upward mobility into leadership/more advanced roles
Pet Insurance
Wellness Committee dedicated to employee morale, with events such as company wide retreats, activities, and challenges!