Assistant to the Chair - Surgery

Washington University in St. Louis

5d • Onsite

About The Position

Provides administrative assistance and office support to the Chair/Department Head, which requires considerable judgement, tact, creativity and initiative. Responds to questions and inquiries and makes decisions, when appropriate, in the absence of Chair/Department Head according to organizational policies and procedures. May have functional responsibility for providing direction to other administrative staff.

Requirements

• Associate degree or combination of education and experience may substitute for minimum education.
• Administrative (7 Years)

Nice To Haves

• Confidentiality
• Deadline Management
• Independent Judgment
• Multitasking
• Oral Communications
• Organizational Savvy
• Service Oriented
• Stress Management
• Supervision
• Tactful
• Written Communication

Responsibilities

• Anticipates and prepares materials needed by the Department Head for conferences, meetings, appointments and telephone calls.
• Interprets and adapts guidelines, including policies, precedents and practices not always completely applicable to changing situations.
• Reads publications, regulations and directives and takes action as appropriate.
• Prepares special reports, summaries or replies to inquiries.
• Assists executive with administrative details, usually of a confidential nature.
• Composes a variety of materials, including letters, memos, confidential reports and correspondence with responsibility for format, arrangement of attachments, correct spelling and grammar.
• Notes commitments made by Department Head during meetings and arrange for implementation or follow-up.
• Schedules appointments, gives information to callers and responds to callers inquires.
• Greets guests, ascertains nature of business and handles situations as appropriate.
• Performs independent research and coordinates data for reports and presentations.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree