Assistant to the CEO

Isaacs & Isaacs PSC•Louisville, KY

17d•$55,000 - $65,000

About The Position

We are seeking a highly organized, proactive, and discreet Personal Assistant to support the CEO in both professional and personal capacities. This role is ideal for someone who excels at managing complex schedules, coordinating logistics, and maintaining seamless day-to-day operations for a high-performing executive. The Personal Assistant will serve as a trusted partner, ensuring the CEO’s time, priorities, and commitments are efficiently managed.

Requirements

Previous personal assistant experience required; experience supporting C-suite executives strongly preferred
Proven record of organizational, time-management, and multitasking abilities
Exceptional communication skills and professional discretion
Reliable personal vehicle with valid driver’s license and insurance
Ability to work both in-person and remotely, depending on the CEO’s needs
High level of reliability, integrity, and confidentiality
Tech-savvy with comfort managing digital calendars, email systems, and productivity tools
Demonstrated proficiency in handling matters of a highly confidential nature; an ability to assume a high degree of responsibility; an ability to work effectively with a wide variety of individuals and groups; and an ability to work independently and prioritize workload.

Nice To Haves

Proactive, resourceful, and solutions-oriented
Able to anticipate needs and take initiative without constant direction
Calm and composed under shifting priorities or urgent requests
Professional, polished, and comfortable interacting with high-level stakeholders
Flexible and adaptable, with an excellent sense of judgment

Responsibilities

Manage complex calendar scheduling, meeting coordination, and time prioritization for the CEO
Coordinate domestic and occasional international travel, including flights, accommodations, itineraries, and logistics
Oversee daily email management, including inbox organization, drafting responses, and flagging priority communications
Run personal and household errands as needed, including shopping, deliveries, returns, and vendor coordination
Manage incoming and outgoing mail, packages, and deliveries
Assist with project coordination, follow-ups, and tracking action items across both personal and professional initiatives
Prepare materials, documents, or summaries in support of meetings and projects
Serve as a discreet, professional point of contact on behalf of the CEO
Coordinate with the Executive Assistant to the firm owner on various meetings, communications, events
Ensure confidentiality, accuracy, and a high level of professionalism at all times
Perform other projects and functions assigned by management.