Assistant to the CEO

Bond Community Health Center•Tallahassee, FL

20h

About The Position

The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and can work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with the Board of Directors, staff (at all levels), community partners, patients, and other stakeholders in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with high professionalism. Confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

Requirements

EXECUTIVE ADMINISTRATOR FUNCTIONS
PROFESSIONALISM / ETHICS / RESPONSIBILITY FOR CONFIDENTIAL MATTERS
Confidentiality is of the UTMOST IMPORTANCE. This position is exposed to detailed and sensitive information regarding Bond’s operations and patient information. Any violations are grounds for dismissal.
A minimum of an associate degree or two years of executive-level experience
Experience with Microsoft applications, including PowerPoint, Word, and Excel
Experience working with a diverse population
Experience working in a position that requires excellent customer service

Responsibilities

Handle confidential information according to strict ethical standards
Serve as the direct support staff to the Chief Executive Officer (CEO)
Communicate and handle incoming and outgoing electronic communications on behalf of the CEO
Accompany the CEO to meetings and events or attend in her stead
Assist the CEO with patient’s questions and scheduling
Assures that the day-to-day functions of the Executive Suite run smoothly
Serve as executive suite’s liaison with government agencies, members of the Board of Directors, organization staff, and external constituencies
Arrange travel schedules and reservations for executive management as needed
Prepare calendars, reports, summaries, financial statements, travel itineraries, and other documents
Maintain expense reports for the executive suite
Assist the executive team with the preparation of presentation materials
Draft and write multiple types of executive correspondence
Answer phones and direct all incoming calls to the appropriate party promptly and efficiently
Review and distribute incoming mail and prepare outgoing mail as necessary
Organize, reserve, and oversee conference room assignments
Interact and coordinate with vendors and consultants
Collect pertinent data for analysis and create statistical spreadsheets and reports
Create, analyze, and organize organizational documents
Advise staff and partners on the best way of conducting administrative tasks
Ensure good organizational understanding and show passion for patients
Participate in training and development for administrators and other relevant training
Prioritize and manage multiple projects simultaneously and follow through on issues promptly
Coordinate with Department Managers for any office management activities
Compile data, meeting minutes, and electronic information
Other duties as assigned
Will be able to work with diverse people and diverse ideas
Must possess good communication skills both verbally and non-verbally
Will attend meetings or training to become a more valued staff member
Expected to adhere to the Code of Ethics and professional standards as required by Bond’s Code of Conduct