Assistant to the Central Operations Pastor

Grace Fellowship•Watervliet, NY

9d•Onsite

About The Position

Grace Fellowship is a Christ-centered, non-denominational, Christian church in the Capital District that believes in the authority of the Bible. All of the Church’s teaching focuses on integrating the truth of God's Word into our daily lives. Grace Fellowship’s mission is “to glorify God by making more and better disciples.” We believe that God, in His wisdom, has chosen us to be an integral part of helping to fulfill this mission. It’s Grace Fellowship’s goal to see our community continually moving forward in their journey towards being Christ-centered. Grace Fellowship has 3 locations; Latham, Halfmoon, and Saratoga. Reporting to the Central Operations Pastor, the Assistant to the Central Operations Pastor provides administrative and operational support to ensure the efficient functioning of Grace Fellowship’s day-to-day operations. This role schedules meetings, prepares documents and reports, handles correspondence, and assists with day-to-day office tasks. Success in this position requires a high level of trust and the ability to be discreet in sensitive matters. The ideal candidate will be able to handle multiple projects at once, able to work independently and as part of a team.

Requirements

A High school diploma or general education degree (GED)
A history of exceptional attention to detail
Strong interpersonal skills & the ability to effectively work with a wide range of individuals
Proven ability to communicate clearly, both verbally and written
Understanding of general office procedures, including scheduling, correspondence, and document management
Familiarity with standard productivity software such as Microsoft Office or Google Workspace, and ability to quickly learn church-specific systems
Strong organizational and time-management skills to prioritize tasks and meet deadlines
Ability to maintain confidentiality and exercise discretion when handling sensitive information
Ability to adapt to changing priorities and to handle multiple tasks simultaneously
Ability to work effectively within a church or faith-based environment, supporting the mission, values, and culture of the organization
Demonstrated professionalism in interacting with senior leaders, elders, staff, congregants, and external partners

Nice To Haves

Associate's degree or equivalent combination of education and experience, with two to four years of administrative or executive support experience preferred

Responsibilities

Receive, screen, prioritize, and appropriately route phone calls, voicemail messages, and inquiries directed to the Central Operations Pastor with discretion and sound judgment
Schedule and arrange meetings for the Central Operations Pastor with staff, congregants, and outside vendors
Provide administrative and logistical support for monthly corporate All-Staff Meetings and Central Support meetings, including agenda coordination, materials preparation, logistics, and follow-up communication
Coordinate and support the planning, logistics, and execution of the annual Management Team Retreat and Central Support Retreat, including scheduling, venue coordination, materials, travel arrangements, and on-site support
Assist in the planning and execution of seasonal staff events
Coordinate logistical support for Elder Meetings, including catering and scheduling support
Coordinate and execute special projects supporting the Central Operations Pastor, exercising independent judgment and ensuring timely completion
Prepare, organize, and maintain confidential documents, correspondence, and records related to Central Operations and governance activities
Perform other related administrative tasks as assigned in support of campus operations