Assistant to Senior Director, Equity Diversity & Inclusion

Port of Seattle•Seattle, WA

2d•Hybrid

About The Position

As the Assistant to the Senior Director of Equity, Diversity & Inclusion, you will provide high-level project coordination and administrative support to the Senior Director and the Office of Equity, Diversity, and Inclusion (OEDI), with responsibilities spanning across both the EDI and Workforce Development teams to advance the office’s mission and strategic priorities across the Port and the broader community. You will provide a range of complex Senior Director–level administrative services, including managing a dynamic calendar with internal and external stakeholders, prioritizing requests based on urgency, and maintaining appropriate security and confidentiality. You will coordinate day-to-day administrative support for the OEDI team, including onboarding and offboarding staff, reconciling Port travel cards, supporting and troubleshooting IT needs, and completing required paperwork for both teams. You will collaborate with the OEDI team and Senior Director to support internal communications, including maintaining the SharePoint site for Change Team members and the OEDI team, updating the internal Compass site, and creating materials and support resources for the Change Team. You will also serve as one of OEDI’s content coordinators, responsible for editing and maintaining both internal and external web content. You will serve as OEDI's Learning Management System (LMS) coordinator by creating and managing trainings and events, tracking and entering attendance, generating training completion reports, responding to employee questions about navigating EDI trainings, and posting or updating training announcements on Compass. You will lead and coordinate all logistics of OEDI procurement, budget, and accounting functions; develop and manage the department budget and quarterly reports; process invoices from community partners and consultants; submit promotional hosting requests and expense reports; maintain documentation for goods, services, and service agreements; and manage internal expense controls, including updating EX-2 and Purchase Card Approver records for the Central Procurement Office annually or as needed. You will manage event logistics such as venue selection, food service coordination, vendor management, invitation design and distribution, and meeting setup—including technical support, materials preparation, and day-of assistance. You will also support internal Port employee events by managing invitations, communications, venue research, catering, and AV needs. You will work with the OEDI team to proactively identify opportunities to improve systems, processes, and technology. The Port of Seattle is unable to sponsor employment visas at this time. Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.

Requirements

Experienced – You have five (5) years of senior level administrative experience supporting senior management or executives that includes scheduling, budget and contract management, event planning, and project management.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Proficient – You bring expertise in financial tracking, and contract management, including accounts payable, accounts receivable, reconciliation, and expenditure monitoring. You center equity and justice in your approach to relationship building and teamwork. You understand key business and management practices—such as planning, resource allocation, leadership, team building, and coordination—and have experience in project and event management, including best practices for meeting setup, event protocol, and logistics.
Efficient Communicator – You are able to develop and maintain effective, trusting relationships, establishing credibility at all levels of the organization. You can also analyze and synthesize information from diverse sources and communicate key concepts clearly and effectively.
Adaptable & Detail-Oriented – You demonstrate strong attention to detail and a high level of accuracy while effectively managing multiple concurrent priorities. You also bring skills in event planning and project management.
Technically Skilled – You are proficient in a variety of computer programs, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.

Nice To Haves

We hope you bring a strong commitment to equity, proven proficiency in senior-level administrative support, budgeting and procurement, clear and effective communication, strong attention to detail, technical proficiency, and the ability to manage multiple priorities, projects, and events in a collaborative, fast-paced environment.

Responsibilities

Provide high-level project coordination and administrative support to the Senior Director and the Office of Equity, Diversity, and Inclusion (OEDI).
Manage a dynamic calendar with internal and external stakeholders, prioritizing requests based on urgency, and maintaining appropriate security and confidentiality.
Coordinate day-to-day administrative support for the OEDI team, including onboarding and offboarding staff, reconciling Port travel cards, supporting and troubleshooting IT needs, and completing required paperwork for both teams.
Collaborate with the OEDI team and Senior Director to support internal communications, including maintaining the SharePoint site for Change Team members and the OEDI team, updating the internal Compass site, and creating materials and support resources for the Change Team.
Serve as one of OEDI’s content coordinators, responsible for editing and maintaining both internal and external web content.
Serve as OEDI's Learning Management System (LMS) coordinator by creating and managing trainings and events, tracking and entering attendance, generating training completion reports, responding to employee questions about navigating EDI trainings, and posting or updating training announcements on Compass.
Lead and coordinate all logistics of OEDI procurement, budget, and accounting functions; develop and manage the department budget and quarterly reports; process invoices from community partners and consultants; submit promotional hosting requests and expense reports; maintain documentation for goods, services, and service agreements; and manage internal expense controls, including updating EX-2 and Purchase Card Approver records for the Central Procurement Office annually or as needed.
Manage event logistics such as venue selection, food service coordination, vendor management, invitation design and distribution, and meeting setup—including technical support, materials preparation, and day-of assistance.
Support internal Port employee events by managing invitations, communications, venue research, catering, and AV needs.
Work with the OEDI team to proactively identify opportunities to improve systems, processes, and technology.

Benefits

Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
Holidays – More than ten days per year to celebrate with family and friends away from work.
Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.