PEAK - Assistant to Chair - Nursing Academic Programs

The University of Oklahoma•Oklahoma City, OK

About The Position

The College of Nursing is hiring this position through OU's PEAK Temporary Staffing. The assignment is expected to last until the permanent position is filled. The person who accepts this position will be encourage to apply to the full-time position. Description of Position\: This position will provide the critical connecting role between Academic Affairs and Faculty Affairs in working with the Department Chairs in managing the two faculty-related software platforms essential for documenting and managing faculty workload (TAMS) and assignment of faculty as primary and secondary instructors in Peoplesoft. The accuracy of this process is critical for budgeting, managing workload and driving the accurate management of our Learning management system in regards to faculty assignments and subsequent development of courses.

Requirements

Bachelor's degree in Business, Psychology, Education, or related field; AND:
60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role.
Demonstrated proficiency with Microsoft Office Suite, especially excel , internet browsers, and Adobe Acrobat Pro
Demonstrated ability in document preparation and proof reading
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations and within deadlines
Ability to communicate verbally and in writing
Sit for prolonged periods.
Communicate effectively and listens.
Use of a computer and calculator.
Standing, stooping, bending, and reaching.

Nice To Haves

PeopleSoft experience

Responsibilities

Manage TAMs for faculty workload.
Input full time and part time faculty in PeopleSoft for teaching assignments.
Complete timesheets for all adjunct employees, managing databases, etc.
Provides administrative assistance to the Chair, to include but not limited to, making travel arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, ordering and tracking supplies, and resolving departmental problems as they arise.
Assists the Chair with various committees and associated responsibilities.
Manages the daily operations of the office or program.
Assists with the hiring and termination of office staff.
May delegate tasks and acts as the lead employee.
Acts as the liaison between the Department and other campus departments, faculty, staff, and business and/or government entities.
Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.
May assist with other reports for the Chair.
Compiles data, statistics, and other information.
Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise.
May include event planning, producing in-house publications, and planning public relations functions.
Provides information or counseling to students, employees, or the outside public.
Independently responds to a variety of surveys, questionnaires, and other requests for information.
Analyzes a variety of problems and carries out special assignments to solve those problems.
Performs various duties as needed to successfully fulfill the function of the position.