Assistant Supervisor- OAM- Radiology
About The Position
Assists the Practice Floor Supervisor in ensuring operational efficiencies of the OAM scheduling areas, including direct supervision of the Patient Service Specialists, Scheduling Operations Specialists, and Patient Appointment Services Specialists, and/or other positions as assigned. Supervision of staff may be on-site and/or remote, local or national. The individual must apply professional supervisory expertise, exercising initiative and proficient organizational skills to perform a variety of duties in support of patients, physicians, employees, referring providers, outside organizations, and the institution. Works closely with the Practice Floor Supervisor to ensure optimal utilization of personnel. Responsible daily for patient flow on the floor, supervision and management of unfilled appointments and standby patients. Actively involved with recruiting, hiring, orientation, and training of work unit employees, on-site and remote, local or national. Performs quality review and resolution of scheduling errors, submits template changes, and addresses performance issues as needed. Ensures the best possible itinerary for the patient. Demonstrates the ability to interpret and communicate relevant data and information. Exhibits confidentiality, flexibility and accountability. Prioritizes heavy work volume for work unit in a fast-paced environment. Performs duties independently and initiates judgment in handling difficult or critical situations. Performs competency testing for staff, performance reviews, creates and analyzes reports for OAM and practice leadership, and attends and participates in various meetings and committees on a weekly or monthly basis. Edits and approves timecards on a biweekly basis. Serves as the first point of contact for employee or patient-related issues or concerns and assists in service recovery, which could be outside of normal working hours. Attends supervisory and management meetings and completes assigned tasks while following up with supervisor or manager. Serves as liaison with referring provider offices to optimize referral process. Focuses on improving and refining access-related processes. Serves as interim supervisor when the supervisor is not available. Other duties as assigned.
Requirements
- Professional supervisory expertise
- Initiative
- Proficient organizational skills
- Ability to interpret and communicate relevant data and information
- Confidentiality
- Flexibility
- Accountability
Responsibilities
- Ensuring operational efficiencies of the OAM scheduling areas
- Direct supervision of the Patient Service Specialists, Scheduling Operations Specialists, and Patient Appointment Services Specialists, and/or other positions as assigned
- Supervision of staff may be on-site and/or remote, local or national
- Optimal utilization of personnel
- Responsible daily for patient flow on the floor, supervision and management of unfilled appointments and standby patients
- Actively involved with recruiting, hiring, orientation, and training of work unit employees, on-site and remote, local or national
- Performs quality review and resolution of scheduling errors, submits template changes, and addresses performance issues as needed
- Ensures the best possible itinerary for the patient
- Demonstrates the ability to interpret and communicate relevant data and information
- Exhibits confidentiality, flexibility and accountability
- Prioritizes heavy work volume for work unit in a fast-paced environment
- Performs duties independently and initiates judgment in handling difficult or critical situations
- Performs competency testing for staff, performance reviews, creates and analyzes reports for OAM and practice leadership, and attends and participates in various meetings and committees on a weekly or monthly basis
- Edits and approves timecards on a biweekly basis
- Serves as the first point of contact for employee or patient-related issues or concerns and assists in service recovery, which could be outside of normal working hours
- Attends supervisory and management meetings and completes assigned tasks while following up with supervisor or manager
- Serves as liaison with referring provider offices to optimize referral process
- Focuses on improving and refining access-related processes
- Serves as interim supervisor when the supervisor is not available
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
