Assistant Special Events Coordinator

City of Kennesaw, GA•Kennesaw, GA

43d

About The Position

The purpose of this classification is to assist to develop, implement and coordinate special events for the Parks and Recreation Department.

Requirements

Bachelor's degree in Public Relations, Recreation, Event Management, or related field; supplemented by three (3) years of progressively responsible experience in public relations, marketing, special events coordination or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Must possess and maintain a valid Georgia driver's license.

Responsibilities

Assist to develop, coordinate, and implement special events for the City; creates and develops theme, design and layout of events; schedules events; establishes, updates and maintains timelines for events; secures event site; layout space; designs event flow, crowd layout and control.
Assist the pre event activities; prepares and distributes documentation to departmental staff. Provides event information for publication; coordinates third party service contraction including preparing Requests for Proposal and Requests for Bid, negotiating contracts, etc.; attends meetings to ensure job responsibilities for event requirements are delegated; gathers and purchase supplies and prizes; obtains appropriate licenses and permits; ensures site appropriateness and readiness including safety, electrical, maintenance, rash, insect control.
Assist the event activities; monitors event activities to ensure safety and smooth operation of event staff and facilities; monitors facility and restrooms during functions; troubleshoots questions and problems during event; makes recommendations for resolutions; responds to emergencies, accidents and injuries during events; completes and distributes related documentation.
Assist the post-event activities; monitors tear down and clean up after events; conducts assessment and evaluation of events; prepare report of assessment to summarize outcome of events; develops recommendations for improvements and modifications.
Ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals.
Performs general customer service and administrative duties; greets and assists customers; receives and responds to inquiries, concerns and complaints of citizens regarding special events; attends meetings; answers the telephone; prepares reports and correspondence; copies and files documents; enters computer data, etc.
Communicates with supervisor, City employees, law enforcement, vendors, entertainers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
Prepares, types, proofreads, and/or completes various forms, reports, RFPs, RFBs, contracts, purchase orders, correspondence, budget documents, after action reports, charts, graphs, spreadsheets, or other documents.
Receives various forms, reports, correspondence, logs, invoices, contracts, insurance forms, estimates, drawings, maps, meeting minutes and agenda, policies, procedures, manuals, handbooks, directories, reference materials, or other documentation; reviews, completes, proofreads, processes, forwards or retains as appropriate.
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
40-Hour workweek schedule including some weekend and evening work hours.
May work independently with responsibility for an assigned function or event.
Performs other related duties as required.

Benefits

comprehensive medical, dental, and vision insurance with HSA and FSA options (includes employer contribution to HSA plans)
life and AD&D insurance for employee and dependent(s)
employer paid short and long-term disability insurance for employee
accrued vacation and sick leave (with option to sell back)
tuition reimbursement program (employer pays 70%)
12 paid holidays
2 paid personal days
longevity pay bonuses (after every 5 years)
1% employer contribution on first 2% of employee contribution toward a 457 deferred compensation plan
4% employee contribution toward a defined benefit pension plan (vested after 10 years)
wellness benefits