Assistant Site Manager

Momentum Employer Group•Salt Lake City, UT

About The Position

The Assistant Site Manager is responsible for ensuring all interim certifications are processed timely and accurately, assisting in maintaining resident and maintenance files and assisting the Site Manger in day-to-day operations of the property and must ensure customers receive prompt, efficient and quality service. This role helps manage three properties, located in Midvale and Downtown Salt Lake City.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Attendance/Punctuality: Consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time, or notifies appropriate person with an alternate plan.
Language Skills: Ability to read and interpret documents such as employee handbook, procedure manuals, and general correspondence (email, etc.). Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Adaptability: Employee must be able to adapt to changes in the work environment; manage difficult or escalated customers and adjust approach or method to best fit the situation, able to deal with frequent change, delays, or unexpected events.
Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software; property management specific software (Yardi), spreadsheet software, and word processing software, as well as staying current on latest software versions.
Licensing Requirements: Valid Driver's License and may be required to obtain a Utah Real Estate License.

Responsibilities

Must adhere to the Fair Housing Act, Americans with Disabilities Act, Section 504 regulations and comply with all State and Federal Law
Assist in Marketing property, as necessary
Assist in showing apartments to prospective residents
Assist in initial screening and pre-application procedures of prospective residents
Assist in maintaining resident files
Assist in purchase order process
Assist in work order process
Maintain a current list of residents and rental amount
Enforce all rules and regulations
Assist in preparing and distribution of all tenant notices (i.e. 30 day notices, recertification notices, violations of lease or house rules and general notices
Ensure residents receive prompt, efficient and quality service
Assist preparing vacant apartments for re-occupancy, in coordination with maintenance personnel
Assist cleaning vacant units as required
Attend monthly Managers Meeting
Assist in completing all annual recertification's in a timely manner
Assist in maintaining required resident files according to KPM policy and procedure
Assist editing monthly resident newsletters for distribution, and disseminate
Comply with all laws, regulations and program requirements
Assist in maintaining applicant waiting list according to program requirements and Federal and State law
Assist in initial screening process and ensure program qualification of all prospective residents
Assist in completing all program and Management forms required on each qualified resident (including re-certification)
Assist with the preparation for Audits and any required responses
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Perform all other duties as assigned