Assistant Service Manager

BIRKEYS FARM STORE • Macomb, IL

2h • $18 - $24 • Onsite

About The Position

Maintains all service department records and reporting. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned: Assist in preparing price sheet for all repair orders. Assist in creating work orders and establishing customer files. Help determine appropriate charges for materials and labor for each customer or internal account. Assist in parts inventory control by assuring all items leaving the parts area are billed and all returns and cores from service are handled on a daily basis. Review and maintain all repair orders for accuracy and completeness. Assist with all warranty claims and manufacturer claim forms. Assist in maintaining up-to-date and organized service library of bulletins and reference material. Process records of parts requisitions, parts invoices, material invoices and outside labor invoices to ensure proper accounting. Communicate and coordinate work schedule with Service Technicians accordingly. Assist customers with repair and service orders. Assist in scheduling and rescheduling of service work. Assist in resolving work performance or billing inquiries as requested. Keep Service Manager informed on all special parts orders, shortages and malfunctions. Manage service department in the absence of the Service Manager. Maintain a safe working environment and adhere to company safety program at all times. Perform other duties as assigned. Customer Service Responsibilities: Ensure every customer is satisfied with the products, services and support of all staff. Resolve customers concerns efficiently and effectively. Promote a positive attitude at all times. Maintain a professional appearance and demeanor. Exhibit Birkey's high level of customer service on a daily basis. Acknowledge appreciation of clients and customer. Why You’ll Love Working Here: Ownership Opportunity: As a 100% employee-owned company, you’ll have the opportunity to become an owner and directly contribute to our shared success. Competitive Pay & Benefits: We offer a robust compensation and insurance package including Health, Dental, Vision, Life, Disability, and 401k for all 30+ and full-time employees. Career Growth: We provide training and development opportunities to help you advance. Awesome Team: Work with supportive colleagues who value collaboration and respect. This organization reserves the right to revise the essential position functions as the need arises.

Requirements

• Individual should have a high school diploma or its equivalent.
• Should be able to set work priorities and work independently in the absence of supervision and be able to understand and carryout oral and written directions.
• Individual must have the ability to maintain a high degree of motivation in team members to retain the focus of providing the highest level of customer satisfaction.
• The individual should have 1 2 years related experience, steady work record, and must be able to perform each of the essential position functions.
• Ability to get around the dealership and grounds for various tasks.
• The employee would normally lift or move 10 lbs, frequently lift or move up to 25 lbs and occasionally lifts or move up to 40 lbs.
• Ability to tolerate up and down movement with bending or stooping including reaching above and below shoulder height with arms and hands.
• Ability to sit for extended periods of time.
• Ability to operate equipment or other power equipment as necessary.
• Must meet health assessment requirements.

Responsibilities

• Assist in preparing price sheet for all repair orders.
• Assist in creating work orders and establishing customer files.
• Help determine appropriate charges for materials and labor for each customer or internal account.
• Assist in parts inventory control by assuring all items leaving the parts area are billed and all returns and cores from service are handled on a daily basis.
• Review and maintain all repair orders for accuracy and completeness.
• Assist with all warranty claims and manufacturer claim forms.
• Assist in maintaining up-to-date and organized service library of bulletins and reference material.
• Process records of parts requisitions, parts invoices, material invoices and outside labor invoices to ensure proper accounting.
• Communicate and coordinate work schedule with Service Technicians accordingly.
• Assist customers with repair and service orders.
• Assist in scheduling and rescheduling of service work.
• Assist in resolving work performance or billing inquiries as requested.
• Keep Service Manager informed on all special parts orders, shortages and malfunctions.
• Manage service department in the absence of the Service Manager.
• Maintain a safe working environment and adhere to company safety program at all times.
• Perform other duties as assigned.
• Ensure every customer is satisfied with the products, services and support of all staff.
• Resolve customers concerns efficiently and effectively.
• Promote a positive attitude at all times.
• Maintain a professional appearance and demeanor.
• Exhibit Birkey's high level of customer service on a daily basis.
• Acknowledge appreciation of clients and customer.

Benefits

• Ownership Opportunity: As a 100% employee-owned company, you’ll have the opportunity to become an owner and directly contribute to our shared success.
• Competitive Pay & Benefits: We offer a robust compensation and insurance package including Health, Dental, Vision, Life, Disability, and 401k for all 30+ and full-time employees.
• Career Growth: We provide training and development opportunities to help you advance.
• Awesome Team: Work with supportive colleagues who value collaboration and respect.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees