Assistant, Senior Administrative

Austin Community College • Austin, TX

1d • Onsite

About The Position

To provide advanced clerical and administrative support.

Requirements

• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Principles and methods of budget preparation and expenditure control.
• Records retention, preservation, and recording.
• Office management processes and procedures.
• Maintaining an established work schedule. Some positions may be required to work evenings and/or weekends.
• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills, including the use of attention to detail and follow-through.
• Compiling and organizing complex material, and summarizing discussions and actions taken in report form.
• Reviewing and preparing narrative and statistical reports and records.
• Interpreting and applying rules, regulations, policies, and procedures.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective working relationships.
• Effective customer-orientation when working with a multicultural population.
• Use a variety of spreadsheet, word processing, database, and presentation software including Word, Excel, and Power Point. May use social media, work with desktop publishing, and update webpages.
• Three years related work experience.
• Associate degree. Two years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.

Responsibilities

• Provides administrative support of a responsible and complex nature and assists multiple departments.
• Performs with autonomy and initiative.
• Coordinates departmental activities.
• Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Gathers and compiles data, and produces specialized reports and documents.
• Maintains files, records, logs, and other tracking systems.
• Responds to and/or directs inquiries in person or on the telephone.
• Accesses and works with other staff to resolve issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items.
• Performs complex computer activities including word processing, data collection, analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites or use social media.
• Coordinates the purchases of equipment and supplies; processes requisitions, monitors multiple departments budgets, maintains asset inventories, and assists in preparing budgets for some departments.
• Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures.
• May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• May coordinate and review work of office or department personnel.
• May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials.

Benefits

• Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree