Assistant Secretary (Spanish Bilingual Preferred)

Jefferson Parish Schools•Metairie, LA

21h

About The Position

To assist the principal and assistant principal of the school by performing secretarial, clerical, and general office duties in an efficient manner to maintain an orderly operation of the school.

Requirements

High School diploma or equivalency
Passing score typing test of at least fifty (50) wpm with no more than three (3) errors.
Excellent verbal and communication skills
Establish and maintain accurate files
Operates office machines efficiently
Perform Office duties efficiently and professionally
Two (2) years experience in general office work
Passing of shorthand requirements and/or computer test

Nice To Haves

Experience in gneral office work or public relations work, good verbal and written commmuincation skills, and two (2) years college credit in general business of business school certificate.

Responsibilities

Acts as school receptionist.
Types and processes correspondence, forms, reports as necessary.
Assists with identification pictures including, but not limited to, operating equipment.
Assists with obtaining tranportation for field trips as applicable.
Maintains records, files, keys, and other items as needed.
Operates office machines (copying, fax machine etc.)
Assists in compiling and completing book orders.
Collects monies for lost or damaged books.
Keeps record of lost books.
Stamps cards and renews all new books.
Distribute textbooks as applicable.
Assists with fire drills and emergency practice sessions.
Assists in correcting and typing school handbook, process to printer, maintain list of students receiving handbook.
Prepares requisitions for supplies for office if applicable.
Verifies semester grades and current grades for all athletes; types eligibility lists.
Types and processes contracts for football and other sports as applicable.
Assists with athletic responsibilities.
Tyes, prints, and distributes programs.
Performs all other duties as assigned by the Principal or Designee.