Assistant Safety Manager

TOTE Resources LLC•Jacksonville, FL

About The Position

Reports directly to the Maritime Safety Manager (Government Operations). The Assistant MSM supports all department safety programs, tracks regulatory and SQEMM compliance, completes contract deliverables, issues fleet communications, and responds to fleet inquiries. This role supports Safety Manager communications with vessel leadership and internal departments. The ASMS is expected to act with a high degree of discretion, have thorough organizational skills, and a working knowledge of the maritime industry. Essential Duties and Responsibilities include the following & other duties may be assigned: Organize and maintain electronic files in NSE for all TOTE Services operated vessels. Prepare and format regulatory and contract deliverables and supporting documentation for executive and customer review. Ensure thorough knowledge of safety management systems and assist assigned fleet with understanding of policies and procedures. Track and maintain the status of vessel findings, non-conformities, and corrective actions in NSE and send follow-up reminders to responsible parties. Track and maintain company specific required submittals for assigned fleet and send follow-up to vessels with action items outstanding. Monitor safety meeting records from vessels and compile key themes or action items for the Safety Manager's review. Send follow-up to vessels with action items outstanding. Support weather monitoring processes and assist in coordinating Heavy Weather Advisory Team (HWAT) conference calls, including scheduling and documentation. Monitor certificate expiration dates and regulatory filing deadlines; alert the MSM in advance of approaching due dates. Assist with annual MARAD Safety Survey checklists onboard contract vessels. Research and compile summaries of new or updated USCG, ABS, and environmental regulations as directed. Assist with preparing the HSQE department's annual budget inputs and tracking expenditures. Supports safety equipment compliance and registration for the assigned fleet. This position requires travel and remote work while on assignment to vessels and offices outside of the Jacksonville area.

Requirements

A combination of knowledge and experience pertaining to ship operations and fleet maintenance management.
A bachelor’s degree related to Maritime operations or 5 years of work experience in the maritime industry is required.
Ability to communicate and perform task(s) in a team concept is critical.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, crewmembers, customers, and the general public.
Knowledge of Environmental regulations from formal training and shipboard programs.

Nice To Haves

Experience operating in Nautical Systems Enterprise (NSE), particularly Maintenance and HSQE module, is preferred.
Merchant Mariner Credential preferred.

Responsibilities

Organize and maintain electronic files in NSE for all TOTE Services operated vessels.
Prepare and format regulatory and contract deliverables and supporting documentation for executive and customer review.
Ensure thorough knowledge of safety management systems and assist assigned fleet with understanding of policies and procedures.
Track and maintain the status of vessel findings, non-conformities, and corrective actions in NSE and send follow-up reminders to responsible parties.
Track and maintain company specific required submittals for assigned fleet and send follow-up to vessels with action items outstanding.
Monitor safety meeting records from vessels and compile key themes or action items for the Safety Manager's review. Send follow-up to vessels with action items outstanding.
Support weather monitoring processes and assist in coordinating Heavy Weather Advisory Team (HWAT) conference calls, including scheduling and documentation.
Monitor certificate expiration dates and regulatory filing deadlines; alert the MSM in advance of approaching due dates.
Assist with annual MARAD Safety Survey checklists onboard contract vessels.
Research and compile summaries of new or updated USCG, ABS, and environmental regulations as directed.
Assist with preparing the HSQE department's annual budget inputs and tracking expenditures.
Supports safety equipment compliance and registration for the assigned fleet.
This position requires travel and remote work while on assignment to vessels and offices outside of the Jacksonville area.