Assistant Registrar

Texas A&M University System • College Station, TX

3d • $65,000 - $71,500

About The Position

The Assistant Registrar will provide strategic leadership and operational oversight for the development, production, and publication of the Undergraduate and Graduate and Professional catalogs. This position will direct, supervise and oversee the maintenance of the University's course inventory in the student information system. This position will provide guidance and training to the campus community on the use of the content management system (CourseLeaf) for both catalog production and course inventory. We seek a passionate and enthusiastic individual with project and time management skills, meticulous organizational skills, and a keen eye for attention to detail. If the above description sounds interesting to you, we invite you to apply for this opportunity.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Five years of experience in Admissions, Records, or Higher Education.
• Must be punctual and dependable.
• Must be able to work occasional weekends and evenings during certain periods of the year.
• May include travel for professional meetings which may include weekend and evenings.
• Must work commencement ceremonies.

Nice To Haves

• Master’s degree in a related field.
• A minimum of three years' experience in a Registrar’s Office at a major university.
• Two years of managerial or supervisory experience.
• Two or more years with Texas A&M University.
• Two years' experience using student information systems (Banner).
• Two years' experience in a position requiring proofreading, editing and researching skills.
• At least one year experience using content management systems (CourseLeaf).
• Familiarity with TAMU academic procedures and rules.
• Knowledge of FERPA.
• Ability to comply with TAMU, System, State and Federal laws, regulations, rules and policies.
• Knowledge of project management principles.
• Thorough knowledge of Microsoft Word, Microsoft Excel, Adobe Acrobat Professional and Banner student information system.
• Advanced knowledge of the CourseLeaf content management system.
• Knowledge of Confluence content management system and UC4 reporting tool.
• Knowledge of digital and web-based publishing with web accessibility.

Responsibilities

• University Catalog Production Directs and leads all aspects of the production and publication of the Undergraduate and Graduate and Professional Catalogs using our content management system (CourseLeaf).
• Coordinates with the various units on campus to ensure accurate information is reflected in the catalogs.
• Develops and oversees catalog production timelines to ensure deadlines are met.
• Evaluates effectiveness of catalog production processes to develop improved methods for the upcoming academic year.
• Researches peer institutions and industry for best practices.
• Content Management System Directs and delivers training sessions to the campus community on using CourseLeaf for catalog and course inventory.
• Oversees the development and updating of training materials.
• Consults with and maintains relationship with the CMS vendor to resolve software issues/concerns.
• Coordinates and performs thorough user testing of vendor updates, integration changes and web accessibility improvements in test environments.
• Directs the review of catalog content for accuracy and consistency.
• Serves as the catalog administrator including management of catalog workflows and roles in CourseLeaf.
• Identifies and recommends process improvements and efficiencies.
• Curricular Reviews Directs and oversees the process of reviewing course proposal submissions through the Curricular Approval Request System (CARS) to ensure accuracy and consistency.
• Directs the development of procedures to streamline the course review process.
• Develops style guides on formatting preferences for catalog.
• Provides guidance and develops relationships with administrators, faculty and staff regarding the curricular approval process.
• Identifies and recommends process improvements and efficiencies.
• Supervision Supervises experienced professionals involved with catalog and course inventory operations.
• Ensures accurate, high-quality execution of assigned duties.
• Identifies professional development opportunities.
• Manages, plans and establishes goals and objectives for staff.
• Course Inventory Oversees the maintenance of course inventory in the student information system (SIS).
• Interprets rules, policies, and regulations as they affect course inventory.
• Oversees the reporting of the University’s course inventory to the Texas Higher Education Coordinating Board (THECB).
• Researches and resolves discrepancies with course inventory.
• Runs ad-hoc data reports for users and internal reviews to ensure accurate course data.
• Identifies and recommends process improvements and efficiencies.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level