Assistant Registrar

Saint Vincent College•Latrobe, PA

11h

About The Position

The Assistant Registrar will manage and maintain the academic records of undergraduate, graduate, and seminary students specific to the Ellucian Colleague database system. The primary goal of this position is to train and prepare the Assistant Registrar to manage all the functions and responsibilities of the Registrar in the absence of the Registrar. This includes but is not limited to, management of the registration process, grading process, program evaluation updates, and graduation processing. Services are provided on a regular basis to students, alumni, faculty, administration, staff, parents, and visitors.

Requirements

Bachelor's degree in management or related field.
Competency and proficiency using computer database systems, experience in Colleague preferred.

Nice To Haves

Master's degree preferred.
Preferred three years of experience in the field of academic administration.

Responsibilities

Work with the Registrar to manage a comprehensive records and registration office to effectively accomplish the goals and objectives of the Office as related to the Mission of the College and Seminary.
Maintain academic records and database as well as archived academic records.
Facilitate the transition to Ellucian Student Planning and Self-Service.
Facilitate the implementation and optimization of new and existing technologies to enhance operational efficiency and user experience.
Assist with the registration and grading processes.
Assist with planning and preparation of Freshmen and Transfer Registration.
Update the addition of program requirements for student program evaluations and document exceptions and waivers.
Maintain the Registration and Records Portal Page.
Assist with for all major academic events (Graduation, Honors Convocation, Founders' Day, etc.)
Assist with update of College Catalog.
Process graduation applications and manage diploma orders.
Coordinate cross-registration with Graduate Programs, Seminary, IMF, Bearcat BEST, Seton Hill University, and University of Pittsburgh.
Submission of Clearinghouse Reporting.
Other duties as assigned.