Assistant Registrar

University of Maine System • Orono, ME

7d • $49,000 - $54,000

About The Position

The Assistant Registrar is a member of the senior management team and along with the University Registrar will set strategic departmental goals. S/he is responsible for managing the day-to-day activities and the oversight of various core functions within the Office of Student Records. Office core functions include but are not limited to: student records data management, official transcript processing, enrollment certifications, degree verifications, immunization verification and processing, student registration. They will ensure that all assigned operations comply with federal, state, and institutional legislation, along with university policy and best practices. Typical hiring range for this position is $49,000 to $54,000 commensurate with qualifications and experience.
Complete Job Description

About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Requirements

• Bachelor’s degree
• 5 to 7 years directly related professional experience, more than five years of progressively responsible experience and previous experience in a registrar's office, highly preferred.
• Demonstrated competency in administering services and operations in a college/university environment, along with a commitment to providing high-quality customer service.
• Requires a high level of business acumen and maturity, including the ability to maintain confidence with sensitive student records information.
• Demonstrated skills in employee supervision and HR administration.
• Interpersonal skills to effectively motivate others.
• Ability to lead change and innovation.
• The ability to work in a collaborative results-oriented environment; consistently exercise initiative, tact, diplomacy, and professionalism; possess both the ability to work as a team member and independently with minimal supervision.
• Requires excellent oral and written communication skills, the ability to communicate effectively with management, to present abstract concepts both orally and in writing, and a demonstrated proficiency and skill in organizing and presenting information.
• Requires excellent interpersonal skills.
• Should possess the ability to work effectively with a wide range of constituencies in a diverse community.
• Proven success handling multiple responsibilities, determining priorities and tracking details in a fast-paced non-routine and demanding environment, with a high level of motivation, and proven success in exercising discretion and independent judgment.
• Must possess excellent organizational skills, the ability to manage and prioritize work assignments, a high degree of accuracy, and an uncompromising attention to detail.
• Tested and proven advanced (or expert) competency with Microsoft Office and standard applications (Excel, Word, and PowerPoint).
• In-depth understanding of relational database concepts and database application development issues, including queries, forms and reports.

Nice To Haves

• Master’s degree
• Previous experience in a registrar's office as an Assistant Registrar
• Experience with an automated student information system, PeopleSoft experience

Responsibilities

• managing the day-to-day activities and the oversight of various core functions within the Office of Student Records
• student records data management
• official transcript processing
• enrollment certifications
• degree verifications
• immunization verification and processing
• student registration
• ensure that all assigned operations comply with federal, state, and institutional legislation, along with university policy and best practices

Benefits

• tuition benefits (employee and dependent)
• comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability
• retirement plan options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level