Assistant Registrar

CHESS • Santa Fe, NM

1d • Onsite

About The Position

The Assistant Registrar oversees staff in the daily operations of the Registrar’s Office, ensuring compliance with federal and state regulations, college policies, and accrediting bodies. Contributes to accurate student records management and admissions processes. The Assistant Registrar will supervise others. This position will be required to work onsite in Santa Fe, New Mexico.

Requirements

• Knowledge of college policies, procedures, laws, and regulations pertaining to students.
• Knowledge and expertise with Family Educational Rights and Privacy Act (FERPA)
• Knowledge of records management and disposition principles and guidelines.
• Knowledge of accreditation and certification requirements and standards.
• Knowledge of the online registration system.
• Knowledge of transfer/articulation practices.
• Skill in the operation of computers and job related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to perform relatively complex tasks and to prioritize multiple projects.
• Ability to maintain a high degree of accuracy.
• Ability to maintain strict confidentiality at all times, including the ability to recognize situations in which confidentiality is required.
• Bachelor's degree in a related field.
• Seven (7) years of related experience.

Nice To Haves

• Records and registration experience.
• Student Information System software experience.
• Community College experience.

Responsibilities

• Contributes to strategic planning and policy development to achieve departmental and institutional goals.
• Ensures the integrity, accuracy, and security of student academic records while facilitating efficient processes for academic performance monitoring, graduation clearance, and verification requests.
• Facilitates smooth and efficient graduation processes and supports the successful execution of commencement ceremonies.
• Interprets and enforces academic policies and regulations, oversees academic standing, and coordinates academic probation and suspension.
• Maintains systems information to support academic planning and administrative functions.
• Participates in effective budget management and fiscal oversight to support departmental operations.
• Provides direction to staff on behalf and in the absence of the Registrar.
• Ensures office supplies are appropriately stocked to ensure availability and support daily operations.
• Manages the procurement and availability of resources needed for efficient office functioning.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level