Assistant Registrar

The Crosby Company • Salem, NH

9d

About The Position

The Crosby Company is a family office responsible for wealth management and preservation for multiple branches and generations of a single family. The Crosby Company provides middle and back office services to various individual businesses including Curatorial, Foundations, Investments, Trust, Tax and Private Real Estate.

The Assistant Registrar is an integral member of the Curatorial team responsible for assisting various stakeholders with the documentation, movement, and care of multiple active private collections. Assignments include accessioning new purchases, coordinating domestic and international shipping, completing regular collection inventories, managing assigned outgoing loans, and supporting or leading special projects as needed. This position also provides administrative, research, and project support to the Manager of Registration and Collections Management, as well as to the Head of Private Curatorial.

Requirements

• Bachelor’s Degree or above preferred
• Fine arts background is required
• Three years’ minimum experience in the museum registration and/or collection management field
• Knowledge of standard registration and collections management policies and procedures
• Knowledge of standard museum policies and procedures including loan policies according to AAM standards
• Art handling experience
• Detail-oriented with strong problem-solving skills
• Proficient in relational databases (collections management systems preferred) and Microsoft Office suite
• Strong organizational, time management, and prioritization skills
• Excellent interpersonal, written, and verbal communication skills
• Proactive and positive attitude, highly motivated, collaborative, self-directed with minimal daily supervision
• Demonstrated flexibility in adapting to new and varying situations and meeting deadlines
• Ability to maintain the highest degree of confidentiality and professionalism at all time
• Good visual memory

Responsibilities

• Manage all aspects of new acquisitions with accuracy and timeliness, including invoice processing, packing and shipping coordination, courier logistics, cataloging, and condition reporting.
• Coordinate domestic and international shipping for acquisitions, loans, conservation, and internal moves, ensuring clear communication with colleagues, vendors, and couriers.
• Maintain organized and accurate documentation across digital databases and physical files, including reviewing records, digitizing documents, photographs, and supporting long-term preservation workflows.
• Oversee outgoing loans from start to finish—reviewing Facility Reports, preparing agreements, verifying environmental and security standards, facilitating insurance, and coordinating packing, photography, and courier arrangements.
• Partner with team members on onsite/offsite inventories and special projects, contributing precise data entry, effective project coordination, clear communication, and collaborative problem solving.
• Support daily departmental operations by safely handling art objects, assisting with local pickups and deliveries, providing research materials for Curators, and performing additional duties as needed with professionalism and flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level